Staff Accountant

Job Title:

Staff Accountant

Job Description

This hands-on Staff Accountant role sits within a lean, high-growth startup environment and is ideal for a CPA-level professional who can operate across accounting, tax, and finance operations. You will take ownership of core accounting processes, support tax compliance, and help build scalable financial infrastructure from the ground up. The position offers broad exposure beyond traditional accounting, including finance operations, systems, and strategic initiatives, with direct visibility to leadership and strong opportunities for career growth as the organization scales.

Responsibilities

+ Manage end-to-end accounts payable and accounts receivable workflows, including invoicing, collections, vendor payments, and cash application.

+ Handle tax compliance activities, including preparing and supporting filings, and respond to IRS notices and correspondence in a timely and accurate manner.

+ Support the month-end close process by preparing journal entries, performing account reconciliations, and contributing to accurate and timely financial reporting.

+ Maintain general ledger accuracy by ensuring proper coding, documentation, and adherence to accounting policies and procedures.

+ Assist with audit support by gathering documentation, coordinating with external advisors, and helping ensure audit readiness.

+ Support tax filings and coordinate with external tax and accounting advisors to ensure compliance with applicable regulations.

+ Partner with leadership on budgeting, forecasting, and financial planning, providing data-driven insights and analysis.

+ Evaluate and improve financial systems, tools, and workflows to support scalability and operational efficiency.

+ Develop and document standard operating procedures (SOPs) and internal controls to strengthen financial processes and governance.

+ Drive process improvement and automation initiatives to streamline accounting and finance operations in an unstructured, startup environment.

+ Collaborate with cross-functional teams to support finance operations, systems implementation, and strategic projects as needed.

+ Leverage tools such as payroll, expense management, and banking platforms to support day-to-day financial operations.

Essential Skills

+ Proven experience managing tax compliance activities and responding to IRS notices and correspondence, with strong attention to regulatory detail.

+ Hands-on experience in accounts payable and accounts receivable management, including ownership of invoicing, collections, vendor payments, and cash application.

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Demonstrated proficiency in general ledger accounting and month-end close processes, including journal entries, reconciliations, and financial reporting cycles.

+ Strong capability in process improvement and SOP development, with the ability to build and optimize workflows in an unstructured, fast-paced environment.

+ Advanced skills in Excel and/or Google Sheets for data analysis, reconciliations, and reporting automation.

+ Comfort working with payroll, expense management, and banking systems such as Gusto, Navan, and Mercury or similar tools.

+ Ability to maintain accuracy and organization across multiple accounting and finance tasks in a lean team setting.

+ Startup mindset, with the ability to navigate ambiguity, adapt quickly, and proactively identify and solve problems.

+ Strong communication skills to effectively collaborate with leadership, external advisors, and cross-functional partners.

+ High level of integrity, accountability, and ownership over assigned responsibilities.

Additional

Skills & Qualifications

+ CPA certification is strongly preferred.

+ Experience working in startup, defense, aerospace, or manufacturing environments is highly beneficial.

+ Familiarity with tools such as Gusto, Navan, Mercury, Quick Books, Net Suite, and

+ Prior experience supporting audits, including preparation of schedules and coordination with auditors.

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Experience with financial systems implementation, optimization, or integration projects.

+ Interest in contributing to a high-growth, venture-backed technology environment with a focus on building scalable processes.

+ Desire for broad role exposure beyond traditional accounting, including finance operations, systems, and strategic initiatives.

Work Environment

The role is based in Philadelphia, PA, in a primarily onsite, startup environment that offers some flexibility to work remotely when needed. You will work within a lean finance team, providing high visibility and regular interaction with organizational leadership. The schedule follows standard business hours, with an expectation of flexibility to occasionally respond to emails or take calls outside typical hours as needed.

The culture is fast-paced, ambiguous, and entrepreneurial, with a strong emphasis on adaptability, ownership, and continuous improvement. You will work with modern financial tools and systems, including payroll, expense management, and banking platforms, and have the…