Accounts Payable Specialist — Hybrid

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Job Category: University Staff

Employment Type: Terminal (Fixed Term)

Job Profile: Financial Specialist I

The Wisconsin Union is recruiting for two one-year project positions with the Wisconsin Union Accounting Team as a Financial Specialist I and a Financial Specialist II. We offer a fun, dynamic, and collaborative environment with opportunities for hybrid remote and onsite work at Memorial Union, working Monday-Friday and an employee discount on Union Dining. Successful candidates for these positions will possess the following skills and attributes.

• Audit, process, and reconcile financial and accounts payable transactions to ensure accuracy, compliance, and proper funding allocation.
• Maintain fiscal records, invoices, payment documentation, and supporting materials within financial systems and document management platforms.
• Review, enter, and verify accounts payable transactions, including student‑prepared entries, to ensure completeness and accuracy.
• Investigate payment discrepancies, respond to payment inquiries, reconcile vendor statements, and perform account corrections as needed.
• Prepare reports, correspondence, and payment status updates to support financial operations and decision‑making.
• Provide customer service and guidance to departments, vendors, staff, and students regarding financial and accounts payable processes.
• Support workflow continuity through document management, quality assurance reviews, and backup assistance for key accounts payable functions.

These one-year project positions are expected to demonstrate professionalism by establishing and maintaining effective working relationships with supervisors, department managers, co‑workers, student staff, campus partners and external customers.

Schedule: These one-year project positions are full time, 40 hours a week, Monday‑Friday 7:45am - 4:30pm with 45 min lunch break, and with a possibility to work remotely 4 days a week after adequate training.

• Audits or processes transactions and assigns funding codes in accordance with established rules, regulations, and policies
• Answers general fiscal questions and provides information based on set materials and standards to various audiences
• Audits, monitors, organizes, and updates fiscal records, reports, and affiliated materials
• Drafts basic communications and reports and maintains organization of varied records to provide administrative support within a specified work unit
• Audits or reconciles original purchase documents with payments

Wisconsin Union
- Accounting and Finance

Wage: $21.00 per hour for Financial Specialist I position; $23.00 per hour for Financial Specialist II position. This position offers a comprehensive benefits package, including generous paid time off, competitively priced health/dental/vision/life insurance, tax‑advantaged savings accounts, and participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund. For a summary of benefits, please see https://(Use the "Apply for this Job" box below)..

• 1+ years of accounting or associate's degree in accounting or finance
• 1+ years of data entry
• Experience using Excel

• Experience with Purchasing functions in Workday
• Experience reconciling purchasing invoices to supplier payments
• Experience working with Microsoft Dynamics Great Plains
• Experience creating and reviewing expense reports for departmental staff. Experience reviewing data entry work completed by student interns.
• Knowledge of UW System Purchasing policies and procedures
• Experience using online meeting platforms;
  Teams, Zoom, or Web Ex

High School Diploma
- Preferred

Click the appropriate button in the "Apply Now" box to start the application process.

You will be prompted to upload the following documents:

• Resume
• Cover Letter

Be sure to use the resume and cover letter to explain if you have knowledge and/or experience with each of the required and preferred…