Payroll Accountant Job in Philadelphia, PA

Payroll Accountant

Robert Half is seeking an efficient Payroll Accountant to support a nonprofit organization based in Philadelphia, Pennsylvania through accurate payroll administration, financial recordkeeping, and grant-related reporting. This long-term contract Payroll Accountant position will play a key role in day-to-day accounting operations, helping ensure timely reconciliations, reliable documentation, and compliance with funding and reporting requirements. The ideal Payroll Accountant candidate brings a strong foundation in payroll and general accounting, along with the ability to work across audits, budgets, and financial processes in a mission-driven environment.

As a Payroll Accountant your responsibilities will include but are not limited to:

• Oversee payroll processing from start to finish, maintain payroll records, and support related reporting obligations with accuracy and timeliness.
• Manage core accounting activities by recording journal entries, maintaining the general ledger, and organizing financial documentation for routine operations.
• Handle accounts payable and accounts receivable transactions while ensuring supporting records are complete and properly tracked.
• Perform regular bank reconciliations and investigate variances to keep financial data aligned and accurate.
• Compare and reconcile accounting information between Quick Books and donor or funding records to maintain consistency across systems.
• Contribute to month-end and year-end close activities, including preparation of supporting schedules and documentation.
• Track paid time off balances, allocate payroll and benefit costs to the correct funding sources, and assist with retirement plan reconciliations.
• Prepare reimbursement requests and financial reports for government, foundation, and other grant-funded programs while monitoring spending against award requirements.
• Support budget planning, variance review, audit preparation, and collaboration with external accounting partners and internal department leaders.