Grant Accountant Job in Philadelphia, PA

Grant Accountant

Robert Half is seeking a detail-oriented Grant Accountant to support the financial administration for a program based in the Philadelphia, Pennsylvania area. This long-term contract position will focus on grant accounting, financial reporting, invoicing, budgeting support, and compliance monitoring across a range of funding sources. The ideal Grant Accountant candidate brings strong nonprofit accounting knowledge, can manage multiple deadlines with precision, and collaborates effectively with program and development teams.

As a Grant Accountant your responsibilities will include but are not limited to:

• Oversee the full financial lifecycle of grants and contracts, including tracking activity, preparing reports, submitting reimbursement requests, and maintaining accurate supporting schedules.
• Use accounting systems such as Sage Intacct to update grant records, enter approved budgets, and produce financial data needed for internal review and external reporting.
• Prepare timely financial reports for government agencies and other funders by gathering, reviewing, and organizing accurate grant-related information.
• Partner with program and development staff to build proposal budgets, monitor spending patterns, and help ensure funds are used in alignment with award terms.
• Generate invoices in accordance with contract requirements, maintain accounts receivable activity, and follow up on grant-related billing as needed.
• Review budget-to-actual results for each award, identify variances, and forecast potential under utilization, overages, or carry forward balances.
• Monitor staff cost allocations to project codes and help maintain compliance with funding restrictions and internal accounting standards.
• Record journal entries, support accounts payable and accounts receivable processing, assign appropriate coding, and review transactions for accuracy and allowability.
• Maintain grant fiscal files, reporting calendars, and key deadlines while coordinating with internal teams to meet deliverables on time.
• Assist with audit preparation, indirect cost rate renewal submissions, and resolution of grant-related financial issues with program or finance staff.