Finance and Operations Manager - Non-profit

Finance And Operations Manager

Our human services agency client in Philadelphia, PA, is seeking a Finance and Operations Manager. This pivotal role will be vital in providing financial management for the organization. This position will provide various bookkeeping and accounting duties, including preparing financial information for government contract invoicing, other invoicing needs, accounts payable, and bi-weekly payroll. This position requires experience in managing government and restricted fund accounting and invoicing.

The target salary range for this position is around $85,000. The position is hybrid, with a minimum of 3 days in the office.

What this position will focus on:

• Managing finance and accounting
• Being an operations go-to person

• Manage all day-to-day accounting; accurately enter, process, and reconcile transactions including accounts payable and accounts receivable
• Process bi-weekly payroll, including organizing and reviewing staff timesheets and related reporting
• Assist with creating monthly invoices for reimbursement from government funders following cost allocation principles
• Handle all aspects of accounts payable
• Perform month-end closing procedures
• Create and update organizational/financial operations manual
• Provide support to leadership team and external accounting firm in preparing monthly, quarterly, and annual funder reporting
• Participate in financial audits and preparing year-end reports, schedules, and other documents; provide audit process support; generate reports and data for annual 990
• Help in building internal financial systems and suggest process improvements
• Oversee inventory management of all agency equipment (e.g., copier, telephones, computers) in conjunction with outside IT support vendor(s)
• Work with the building manager and landlord regarding office maintenance and suite support
• Assist with employee onboarding/offboarding procedures
• Maintain operational and organizational charts of board and staff, plus grant funders
• Other duties and responsibilities as needed or required

• A self-motivated thinker and doer who can work independently and with a team
• Relentless attention to detail
• A curious and inquisitive finance professional who can understand and navigate a constantly evolving and dynamic environment
• A thoughtful and talented communicator willing to assist management and employees with the daily operations of the organization
• Ability to juggle a few competing priorities and be flexible to changing goals and demands on your time
• A bachelor's degree in finance or accounting, or other relevant fields
• Equivalent years of experience could be considered in lieu of a college degree
• Three (3) or more years' experience in managing bookkeeping, budgeting, and financial reporting
• Knowledge of Quick Books Online and
• Strong demonstrated knowledge of Excel and basic bookkeeping skills are required
• Familiarity with nonprofit and government grant accounting highly preferred
• Strong written and oral communication skills
• Good interpersonal skills, ability to relate and work well with people from a variety of socioeconomic and cultural groups
• Excellent organizational skills to handle multiple priorities while remaining professional and calm
• Ability to organize and prioritize tasks
• Ability to be accurate, even at a fast pace and high-volume level of work
• Ability to work independently and be self-directed and flexible
• Ability to perform functions with minimal supervision

They are an organization dedicated to empowering people with the knowledge, support, and ability to thrive beyond their current challenges. Their staff members are dedicated and passionate professionals living the mission of making other people's lives better.