Accounts Payable Specialist Philadelphia, PA

Accounts Payable Specialist

Robert Half is looking for a meticulous Accounts Payable Specialist to join a team based in Philadelphia, Pennsylvania on a contract basis. This Accounts Payable Specialist position focuses on managing invoice workflows, maintaining accurate payment records, and supporting daily financial operations with strong attention to detail. The ideal Accounts Payable Specialist candidate brings practical experience with account coding, expense review, and accounting systems, along with a solid understanding of internal financial controls and standard procedures.

As the Accounts Payable Specialist your responsibilities will include but aren't limited too:

• Manage the full invoice process by reviewing submissions, assigning correct account codes, and entering payable data accurately within required timelines.
• Examine employee expense reimbursements for accuracy and policy compliance before routing them for payment.
• Maintain organized and up-to-date vendor profiles, including payment terms and supporting documentation, to help ensure efficient processing.
• Coordinate ACH payments and check runs while monitoring due dates to support timely disbursement to suppliers.
• Partner with internal teams and external vendors to investigate payment issues, reconcile discrepancies, and resolve outstanding questions.
• Contribute to month-end activities by preparing payable-related reconciliations, tracking accruals, and supporting close deadlines.
• Uphold company controls and financial guidelines throughout the accounts payable cycle to promote accuracy and compliance.
• Provide audit support by assembling requested records, payment details, and reporting tied to accounts payable activity.
• Use designated accounting and payable platforms to record transactions, track invoice status, and generate relevant reports.