Accounts Payable Specialist

Accounts Payable Specialist

Our client is seeking a detail-oriented and proactive Accounts Payable Specialist to support a high-volume accounts payable function. This role will be responsible for processing invoices, maintaining vendor relationships, resolving discrepancies, and ensuring timely and accurate payments. The ideal candidate is resourceful, responsive, friendly, and comfortable working in a largely manual environment while helping identify opportunities for process improvements.

Responsibilities:

• Process and key a high volume of invoices, averaging 3,000-4,000 invoices per month.
• Perform three-way matching of invoices, purchase orders, and receiving documentation.
• Ensure invoices are accurately coded, entered, approved, and paid in a timely manner.
• Respond promptly to vendor inquiries and resolve invoice and payment discrepancies.
• Work closely with the AP team, including one full-time AP Clerk and one part-time AP Clerk, to support daily workflow.
• Utilize the company's proprietary ICS system for invoice processing and payment activities.
• Maintain accuracy and strong attention to detail while managing multiple forms and approval processes.
• Assist with month-end closing activities and AP reporting as needed.
• Identify process bottlenecks and recommend improvements to increase efficiency.
• Support departmental initiatives as the organization evaluates AP automation and workflow enhancement solutions.

Qualifications:

• 3+ years of accounts payable experience, preferably in a high-volume environment.
• Strong understanding of accounts payable processes, including three-way match.
• Excellent attention to detail and organizational skills.
• Strong problem-solving abilities and a resourceful approach to managing challenges.
• Professional and responsive communication skills with vendors and internal stakeholders.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Experience working with accounting software or ERP systems; ability to learn proprietary systems quickly.
• Proficiency in Microsoft Excel.

Preferred Traits:

• Friendly, team-oriented personality.
• Strong sense of ownership and willingness to help wherever needed.
• Adaptable and comfortable working in a manual processing environment.
• Process improvement mindset with an interest in supporting future automation efforts.
• Reliable, organized, and committed to delivering accurate work.