Accounts Payable Clerk

Accounts Payable Clerk

Robert Half is looking for an efficient Accounts Payable Clerk to join a team based in Philadelphia, Pennsylvania in a contract-to-permanent capacity. This Accounts Payable Clerk position supports day-to-day accounts payable operations by ensuring invoices are accurately entered, payments are processed on time, and vendor records remain organized and compliant. The ideal Accounts Payable Clerk candidate brings strong attention to detail, a customer-service mindset, and the ability to coordinate effectively with internal teams and external vendors.

As an Accounts Payable Clerk your responsibilities will include but are not limited to:

• Enter vendor invoices into Yardi, assign accurate general ledger coding, and route items through the appropriate approval path.
• Track outstanding approvals and communicate with internal stakeholders to keep invoice processing on schedule.
• Prepare and process vendor disbursements, including check payments and other approved payment methods.
• Reconcile vendor statements and accounts payable balances to identify and correct variances promptly.
• Investigate billing discrepancies, missing documentation, and payment concerns to achieve timely resolution.
• Produce recurring accounts payable reports and review results for accuracy, completeness, and follow-up needs.
• Address questions from vendors and employees regarding invoice status, payment timing, and account details.
• Support team continuity by assisting with coverage for other accounts payable staff when needed.
• Create new vendor profiles in Yardi, verify supporting paperwork, and review records to prevent duplicate setups.
• Maintain vendor files and monitor documentation requirements to help uphold compliance standards.