Senior Administrative Assistant

Description

We are looking for an experienced Senior Administrative Assistant to join our Inspections team on a long-term contract basis. This role is based in the Greater Philadelphia Region and offers an excellent opportunity to contribute to a dynamic organization. The ideal Senior Administrative Assistant candidate will excel at managing schedules, maintaining records, and ensuring operations run smoothly.

What you get to do every single day:

- Oversee the daily scheduling, routing, and tracking of inspection activities across the portfolio.

- Coordinate with inspectors to optimize appointment times and ensure efficient access.

- Schedule and reschedule inspections as necessary to accommodate changes and meet deadlines.

- Compile detailed reports and monitor compliance benchmarks within the organization.

- Maintain and update database records and spreadsheets to ensure accuracy.

- Support the preparation of monthly inspection metrics and summaries for supervisors.

- Follow up with property owners and residents to address outstanding issues and ensure timely communication.

- Handle sensitive and confidential information with discretion.

- Assist with special projects and organizational initiatives as needed.

- Perform additional administrative tasks as requested to support team operations.

Requirements

Other requirements for the Senior Administrative Assistant position include and are not limited to:

- Minimum of 3+ years of experience providing administrative support in a detail-oriented environment.

- Proficiency in managing records, databases, and spreadsheets with attention to detail.

- Demonstrated ability to manage calendars, organize schedules, and coordinate appointments.

- Experience with booking travel arrangements and handling logistical tasks.

- Skilled in preparing export and import documentation for organizational needs.

- Comfortable managing conference calls and virtual meetings.

- Ability to work independently while collaborating effectively with team members.

Interested candidates should reach out to Christopher Verona at  and reference JO#

Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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