Legal Practice Assistant

Job Description

Cozen O'Connor has an excellent opportunity for an experienced Legal Practice Assistant to join our Philadelphia office. This position supports several attorneys as primary assignments and also provides backup assistance to others as assigned when needed.
The ideal candidate is an enthusiastic self-starter who thinks strategically and can act independently. The position requires excellent communication, organizational, and computer skills and the ability to interact with clients and people at all levels of the firm.

Responsibilities

• Maintain attorney's calendar; follow-up as needed and confirm various meetings throughout the workday
• Manage attorney phone calls, including receiving/screening calls and setting up conference calls
• Type, transcribe and revise all communications and legal documents including memoranda, correspondence, legal documents, charts and tables using various word processing software
• Participate in weekly meetings and manage the agenda and minutes
• Proofread all work for both content and context
• Make extensive travel arrangements
• Track, compile, organize, and submit expense reimbursements and vendor invoices into the firm's finance database (Chrome River)
  Prepare and submit conflict checks and New Matter Intake Forms
• Prepare, proofread, and process engagement/acknowledgement letters and other correspondence
• Open, organize, prepare and maintain client and office files both in electronic and paper filing systems
• Assist with closing files per department protocol upon file conclusion
• Use the Firm's docketing program. Enter all required scheduling and dates in the program
• Electronically file documents with the courts
• Fill out, revise and/or update information for Status Reports
• Coordinate CLE training classes
• Process attorneys' weekly time summaries and expense reports and meet the weekly deadline for reporting such items to ensure that attorney records are processed in a timely manner
• Monitor emails for both self and attorneys being supported
• Coordinate, schedule and docket/calendar meetings, court reporters, conference calls and client tasks
• Maintain calendars, schedule appointments, and coordinate all details for client/guest meetings, including breakfasts, lunches, and dinners
• Assist in obtaining and reserving conference rooms for depositions and meetings, including confirming videoconferencing needs and attendee numbers
• Maintain client contact lists for marketing events

Qualifications

• Must have at least 2 years' legal and/or executive secretarial experience
• Extensive and thorough working knowledge of software applications as tools to complete assigned tasks, including, but not limited to iManage/Desk Site/Work Site, Word, PowerPoint, Excel, InTapp, Big Hand, Docket Enterprise, DTE, Chrome River preferred
• Proficient in advanced levels of Microsoft Outlook, Teams, Excel and Word and the use and application of Styles, Redlining, Adobe Pro and PDF Docs
  4. If not proficient, must be able to operate the Firm's software applications on an advanced level within a reasonable period of time
• Typing skills of 60+ w.p.m.
• Detail-oriented with strong organizational skills and the ability to multitask and problem-solve. Strong Project management skills are required
• Outstanding written and verbal communications. Must be able to interact with clients, attorneys, and staff professionally
• Experience with efiling in both state and federal courts
• Assignments may change from time to time, and flexibility is essential. Legal Practice Assistants are expected to extend support and service to primary attorneys and any attorney within the Litigation practice and the office.
• Required to be in office at least 3 days per week
• High School Diploma or its equivalent required
• Notary preferred

About Us

Known for its commitment to action and tangible results, Cozen O'Connor has rapidly grown to become one of North America's fastest-growing law firms. Offering full-service expertise in litigation, business law, and government relations, the firm serves a diverse clientele, including global Fortune 500 companies, growing middle-market firms, startups, and high-profile individuals. Established in 1970, Cozen O'Connor has more than…