Office Manager

Office Management

* Oversee daily office operations to ensure an organized, efficient, and impeccably maintained workplace.

* Develop, document, and continuously improve office procedures and administrative workflows.

* Manage expense tracking and invoice approvals in coordination with Finance.

* Procure office supplies and manage inventory.

* Manage phone line set and maintain office equipment such as copiers.

* Work with internal and building Safety Captains to ensure emergency preparedness plans.

Environment Management

* Maintain a hospitality-driven office experience consistent with core company values.

* Oversee conference room scheduling, meeting preparation, and executive-level event coordination.

* Ensure client-facing spaces are presentation-ready at all times.

* Coordinate catering, display signage, and on-site logistics for client meetings and events.

* Support leadership with high-level administrative coordination as needed.

Vendor & Facilities Management

* Primary contact with building management and services, coordination of all internal property work with vendors or the building including but not limited to work orders, repairs and ongoing maintenance.

* Monitor service-level agreements.

* Oversee office maintenance and space planning.

* Lead office buildouts when applicable.

Team & Culture Support

* Support onboarding logistics for new hires, including workspace setup and vendor coordination.

* Assist with internal events, firm gatherings, and employee engagement initiatives.

* Additional support for reception as needed.

* Promote a culture of professionalism, responsiveness, and service excellence.

Qualifications

* Bachelor's degree preferred.

* 3 years of experience in administrative support role, professional services, or a similar client-centric environment.

* Proficiency in Microsoft Office Suite.

Core Competencies

* Discretion & Judgment:
Exercises sound judgment and maintains confidentiality.

* Operational Rigor:
Detail-oriented with strong organizational and process management skills.

* Service Orientation:
Anticipates needs and delivers a polished, high-touch experience.

* Executive Presence:
Communicates with professionalism and composure.

* Problem Solving:
Proactively identifies issues and implements effective solutions.

* Adaptability:
Thrives in a dynamic, fast-paced environment.