Legal Assistant

Job Title: Legal Assistant

Duration: Permanent

Location: 4 days onsite in Philadelphia, PA

Qualifications:

• 3+ years of legal secretarial or assistant
• e-Filing experience

Overview:
Insight Global is seeking three Legal Assistants to join the Philadelphia office of an AM 100 law firm. As a contributing team member, the Professional Assistant is proactive in balancing multiple work demands, taking personal responsibility for the quality and timeliness of their work and maintaining client and firm confidentiality. The Professional Assistant maintains a professional demeanor and focus and seeks to maximize team contribution and minimize disruptions to the workday.

This role has a hybrid working arrangement. Potential candidates must live within commuting distance of our Philadelphia office to be onsite 4 days per week. In this role, you will report to the Office Administrator.

Essential Functions:

-Demonstrate command of workflow; utilizing firm resources appropriately.

-Utilize Service Now, the firm’s task tracking software, to manage assignments.

-Create, edit, format and proofread documents including, but not limited to, agreements, contracts, plans etc. and maintain such documents within the firm’s document management system.

-Prepare legal documents for e-Filing and filing via PACER.

-Communicate directly and on behalf of attorney(s), including outside vendors.

-Prepare new client matter request packets and coordinate approval; coordinate conflict search processes; and prepare retainer letters.

-Review proformas and edit bills according to client billing arrangement.

-Enter, track, and coordinate new client/matter information.

-Edit and coordinate client pitches with Marketing Department.

-Maintain Inter Action and/or Extranet data, keeping information current

-Maintain electronic and paper files in accordance with firm guidelines.

-Maintain and monitor attorney calendars and provide timely updates and reminders Coordinate and/or book travel arrangements.

-Prepare, track, and maintain attorney expenses in Chrome River.

-Organize and coordinate conference calls and client meetings.

-Perform other responsibilities as assigned.

-Work additional hours as needed to fulfill job requirements.

Compensation:

$75K to $95K per year annual salary. Exact compensation may vary based on several factors, including skills, experience, and education. Benefits are provided.