Events Office Administrator

Events Office Administrator
Fully Remote.
Duration 3 months

Experience in timely data entry to support event preparation for executives and teams during large-scale events. Healthcare/Hospital exp not a requirement.
Shift is between 9 a.m.

- 5 p.m. EST. A maximum of 4 days a week for 6-8 hours a day given workflow within a given week.
Required:
Data Entry

Job Summary:
Perform advanced administrative tasks including triage calls, coordination and scheduling.

Job Responsibilities:

-Assist with complex patient services including scheduling appointments, check outs, sending documentation and contacting appropriate stakeholders.
-Respond to complex inquiries and assist stakeholders according to procedures.
-Manage records including charts, files, and correspondence according to procedures.
-Assist with the maintenance of systems, procedures, and methods for record keeping and reporting.
-Schedule and provide administrative support for meetings, interviews, committees, conferences and calendars.
-Prepare presentations, letters, reports, memoranda, and related materials.
-Oversee office supplies for the department.
-Assist with new hire process and employee support including timekeeping.
-Other duties and administrative support projects as required.
-PROVIDE ADMINISTRATIVE SUPPORT:
-Provide general assistance, including answering internal and external phone calls, routing and screening callers, taking messages and providing routine information to callers promptly and courteously, and arranging appointments.
-Communicate with donors via phone (as required).
-Assist with staffing reception desk and answering front desk phone.
-Schedule and coordinate meetings for projects by reserving facilities, submitting catering requests, and coordinating travel/lodging arrangements.
-Draft correspondence and perform mail mergers.
-Order supplies, fax documents, file and shred documents.
-Complete and submit travel forms, check requests, and invoices.
-Submit expense reports
-Maintain calendars and/or schedules of events.
-MAINTAIN AND UPDATE DATA:
-Utilize Raiser's Edge (RE) and/or Salesforce:
Code gifts, communicate address and biographical updates, enter notes, create mail merges, labels and envelopes; create exports for spreadsheets; run donor/event reports and retrieve information in response to supervisor and team requests.
-Assist office staff with technical issues (Word, Excel, Outlook, etc.) as required.
-Participate in RE cross-training in order to effectively work in a team environment.
-OTHER:
-Support local and regional events when needed by staffing registration tables, creating and distributing name tags, and other duties as assigned.
-Position may require willingness to work a flexible schedule, weekends or occasional evenings.

Required

Skills & Experience:

-Communicate well both verbally and in writing.
-Use technology effectively and appropriately in communicating in accordance with office standards.
-Give and accept feedback in a constructive manner.
-Strive to communicate and create a customer-oriented culture.
-Demonstrate willingness to help and assist others.
-Work as part of a team and create in others a commitment to shared success for the team.
-Maintain donor confidentiality and exhibit discretion with confidential information.
-Accept accountability for own actions and promote accountability of others.
-A sincere appreciation for people and how they are each uniquely motivated.
-Poised and engaging, empathetic communications style based on natural warmth and enthusiasm.
-Fast-paced and results oriented with the ability to work in a timely manner with multiple deadlines and competing requirements.
-Strong written, presentation, verbal, organizational, and interpersonal skills.
-Demonstrated ability to relate well to individuals from diverse backgrounds.
Preferred

Skills & Experience:

-N/A
Education

Required

Education:

-High School Diploma.
OR
-GED.

Preferred Education:

-Associate's Degree.

Required Certifications & Licensure:
-N/A

Preferred Certifications & Licensure:
-N/A

Level 2A

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