Development Coordinator

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning.

As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Development Coordinator

Job Profile Title

Administrative Coordinator

Job Description Summary

Reporting to the Senior Associate Director of Communications and Stewardship, the Development Coordinator serves as an integral part of activities associated within the department of Development and Alumni Relations at the Weitzman School of Design and the Dean's Suite.

The individual will work closely with members of the Development and Alumni Relations team on key tasks related to their programs of responsibility. They will ensure that all logistics related to board relations, communications, special events, stewardship, gift processing, and office coordination are met in a timely and professional manner.

Job Description

Job Responsibilities

Communications

+ Provide support to the Senior Associate Director of Communications and Stewardship by creating and sending DAR email invitations and alumni communications in Marketing Cloud system, including event communications and Weitzman's bi-monthly Alumni Newsletter.

+ Create and maintain event registration in DAR's IModule's syste

+ Attend regular meetings and trainings for Marketing Cloud, Compass, and IModules users.

+ Adheres to University's Marketing Cloud, Compass, and IModules governance

+ Pull reports and coordinate accurate lists for alumni and donor communications

+ Assist frontline gift officers in formatting and sending proposals as needed.

+ Assist with operations for alumni engagement, cultivation, and stewardship events as needed, including but not limited to researching and coordinating with venues, ordering catering, creating floor plans, coordinating with IT, organizing presentations, and submitting all Smartsheets for facilities

Special Events

+ Support the creation of briefings for select events that includes key information for DAR team members, staff and faculty

+ Leads registration including working registration at events, reconciling attendance lists, and uploading finalized event attendance lists to the Compass database.

+ Travel to regional events to assist with set up, break down, and work registration as needed

+ Creates nametags, table tents, and signage for events as necessary

+ Place calendar holds for faculty and staff for DAR events

+ Maintain DAR team events calendar

+ Place orders for swag for events

Board Relations

+ Supporting the Associate Dean of Development and Alumni Relations, oversee the administration and planning for the Board of Advisors meetings and dinners

+ Research venues, manage catering, reservations, attendance, email reminders, take minutes, print materials, and organize presentations for meetings.

+ Maintain Board of Advisors annual biographical information.

+ Assist with the planning of the Alumni Association and Dean's Council activities as needed, including preparation of table tents, printed materials, and nametags.

Stewardship

+ Assists Senior Associate Director of Communications and Stewardship in preparation and sending impact reports through Marketing Cloud and Compass.

+ Send letters of acknowledgement on behalf of the Dean and track in Compass.

+ Assist in the preparation of stewardship gift mailings, including sending and tracking birthday and holiday cards.

+ Maintain Compass database including contact updates, board affiliations, donor activities, etc.

Gift Processing

+ Process all gifts that are received directly to the Department.

+ Assist in the preparation of gift agreements.

+ Attend team weekly acknowledgement meetings and coordinate reallocation of gifts with Central.

Office Coordination

+ Order office supplies as needed.

+ Process team…