Manager, Office Services

Facilities Management

Maintain records and contracts (inclusive to vendors).

Build and maintain effective relationships with building management, maintenance companies and any other related vendors.

Report, coordinate and monitor maintenance requests and ensure building safety by posting proper notices, training building occupants, and conducting emergency drills

General administrative duties
- Performs various office functions such as invoice coding, expense approvals, accounts payable approvals, office supplies acquisition, business cards, billing and collections, plan, select and coordinate vendor services – copiers, couriers, catering, data entry, office set up, shredding, etc.

Coordinate (i.e., catering, office supplies, communicating, budgeting, evaluating, etc.)

Assist Managing Partner with projects as assigned; implement best practices and/or other initiatives

Assist all New Hires and ensuring all pre-hire items have been coordinated (assigned cubical and or offices space, name badges, building access, etc.) along with conducting any other related orientations or information.

Ensure new associates are properly trained and oriented to their position duties;
Facilitate staff development as well as provide training and learning experiences to current associates.

Evaluate the performance by setting goals and monitor performance; coach, mentor and provide on-going feedback to staff; assist in effectively exiting staff. Ensuring appropriate staff levels--back-up support, cross-training

Provide office communications and assist in coordinating firm related office functions

Associate's degree required, Bachelor's degree preferred

5+ years of related work experience required

Proficiency in Microsoft Office suite

Possess extensive knowledge of office operations

Ability to work overtime and weekends as needed

Detail orientated and ability follow directions/procedures required, as well as prioritize calls and visitors

Excellent written and verbal communication skills

Excellent customer service and client focused skills

Excellent organizational skills and ability to manage through competing priorities

Ability to work independently or as part of a team and the capacity to appropriately interact with all levels of firm management.

Familiarity with a variety of the administrative concepts, practices, and procedures that are used in an accounting/consulting environment

Ability to demonstrate excellent team skills and positive attitude; actively facilitate effective team building

Strong supervisory skills and ability to leverage administrative staff appropriately based on skill set and needs

The pay rate range for this job position is $98,000 to $148,520. Actual compensation is influenced by a variety of relevant factors including but not limited to applicant's skills, prior experience, qualifications, degrees, professional certifications, work arrangements and geographic location. Baker Tilly offers a comprehensive compensation and benefits package to eligible employees.