Executive Assistant

Executive Assistant

Robert Half is seeking an Executive Assistant to provide high-level administrative support and help keep daily operations running efficiently at our client in the Greater Philadelphia area. This Executive Assistant role requires strong judgment, excellent organization, and the ability to manage competing priorities while supporting leadership effectively. The ideal candidate is comfortable handling sensitive information, coordinating logistics, and maintaining clear communication across teams and external contacts.

Responsibilities:

• Oversee leadership calendars by arranging appointments, organizing schedules, and preparing meeting logistics to support efficient time management.
• Coordinate meetings from planning through follow-up, ensuring action items, priorities, and next steps are tracked accurately.
• Arrange travel plans, compile supporting materials, and assist with special assignments that require careful organization and timely execution.
• Monitor key deadlines, ongoing tasks, and operational updates to help leadership stay informed and on schedule.
• Serve as a reliable point of contact for internal teams and external partners, helping maintain clear and effective communication.
• Organize records, correspondence, and executive files so information is current, accessible, and well maintained.
• Provide day-to-day administrative support to leadership, helping streamline office activities and maintain workflow continuity.