Staff Assistant C

Staff Assistant C

Provides administrative and/or academic support to a manager, faculty, or leadership team by managing calendars, travel arrangements, and conference calls. Prepares materials such as reports, meeting notes, and newsletters. Manages and coordinates office projects, programs, and operations. May oversee the dossier process for faculty recruitment. Serves as the primary liaison with both internal and external stakeholders on behalf of the leadership team.

Job Responsibilities

• Provide high level administrative support, including the management of special projects and events
• Manage short and long term calendar planning, exercising considerable judgment about multiple demands on the senior leader's time, coordinating and planning among the executive assistants of the School's leadership team, troubleshooting and resolving scheduling conflicts. Manage travel arrangements
• Prepare and format written correspondence/presentations with a high level of accuracy on behalf of the executive team, ensuring that all correspondence and other written materials/presentations are prepared in a timely fashion
• Act as the primary liaison with external and internal constituencies on behalf of the executive team, keeping them apprised of issues and action items. Ensure effective and coordinated communication within the senior leadership team
• Coordinate executive calendar, independently prioritizing and adjusting commitments, Manage seminar series, events, complex domestic and international travel plans, itineraries and agendas and fiscal responsibility for all reimbursements
• Prepares written correspondence. Collect, compiles, prepares and reviews data ensuring all correspondence and other written materials and presentations are accurately prepared in a timely manner.
• Website management
• Other duties and responsibilities as assigned

Qualifications

• Bachelor of Science and 2 to 3 years of experience or equivalent combination of education and experience is required.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Perelman School of Medicine

Pay Range

$65,628.00 - $75,000.00 Annual Rate

Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job's level. Internal organization and peer data at Penn are also considered.

Equal Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.

Special Requirements Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

• Health, Life, and Flexible Spending Accounts:
  Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
• Tuition:
  Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here r dependent children are also eligible for tuition assistance at other institutions.
• Retirement:
  Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
• Time Away from Work:
  Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
• Long-Term Care…