Administrative Assistant

Administrative Assistant

We are looking for an Administrative Assistant to support daily office operations for a financial and health insurance organization located in the Greater Philadelphia Region. This long-term contract Administrative Assistant position is ideal for someone who enjoys keeping administrative processes organized, communicating effectively with clients and partners, and handling a variety of office support tasks. The role requires strong Microsoft Office skills, a proactive work style, and the ability to contribute positively within a small office setting.

What you get to do every single day:

• Manage office inventory by tracking supply levels and placing orders to keep materials available for daily business needs.
• Receive, organize, and distribute incoming mail to ensure timely delivery of important documents and correspondence.
• Communicate with brokers, agencies, and other contacts to provide follow-up support and maintain effective client-facing interactions.
• Enter and update information accurately in internal records, spreadsheets, and administrative documents.
• Prepare and refine business materials by formatting documents for clarity, consistency, and clear presentation.
• Support general administrative activities that help maintain an efficient and well-organized office environment.
• Assist with inbound and outbound communication as needed, responding courteously and directing inquiries appropriately.