Project Assistant

Description

We are looking for a Project Assistant to support an on-site event team located in the Greater Philadelphia Region for a contract position within the service industry. This role focuses on coordinating event-day logistics, helping attendees and candidates navigate the venue, and keeping activities organized according to schedule. The ideal Project Assistant candidate is dependable, detail-oriented in a business-casual environment, and comfortable assisting with administrative and project-based tasks in a fast-paced setting.

What you get to do every single day:

- Coordinate on-site support activities at the Pennsylvania Convention Center and help maintain an organized event experience.

- Welcome and direct candidates and guests to the appropriate registration area on the 300-level outside Ballroom AB.

- Provide clear guidance on meeting locations by using event signage and venue landmarks to assist arrivals.

- Track timelines throughout the event and help keep scheduled activities moving efficiently.

- Perform administrative support tasks such as document handling, scanning, and general project assistance as needed.

- Communicate clearly with event staff, attendees, and stakeholders to address questions and resolve minor issues on site.

- Support expense-related documentation for eligible parking or transportation costs after the event in line with established processes.

Requirements

Other requirements for the Project Assistant position include and are not limited to:

- Previous experience in project coordination, event support, or administrative assistance.

- Ability to manage timelines and keep multiple tasks organized in a deadline-driven environment.

- Strong communication skills with a detail-oriented and service-oriented approach.

- Comfortable working on site in Philadelphia, Pennsylvania and assisting with in-person event logistics.

- Proficiency with basic administrative duties, including scanning and document organization.

- Familiarity with project management practices; exposure to construction projects or master scheduling is a plus.

- Ability to follow a business-casual dress standard during the assignment.

Interested candidates should reach out to Tori Gill at  and reference JO#

Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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