Operations Assistant, part-time

The Operations Assistant provides essential transactional support and accurate documentation to position Auxilio as a valuable partner to Christian churches and non-profits. By ensuring that financial and administrative foundations are meticulously maintained, you enable ministry leaders to focus their energy on spreading the gospel.

Are you looking for a vocation where your sense of calling and shared passion to serve God can be used for God's glory? Are you seeking to be part of a trusted team that helps our clients thrive as they proclaim the gospel in word and deed across the US?

Auxilio, in Latin, means “to help, support, partner, remedy.” Auxilio exists to serve Christian churches and faith-based nonprofits by being a trusted business partner. Our work allows church leaders to focus on their mission.

Are you interested in joining a team that supports Christian churches and non-profits? Auxilio exists to serve these organizations as a trusted business partner, allowing ministry leaders and executive directors to focus on spreading the Christian gospel across the U.S. If this mission resonates with you, we would love to welcome you on board.

Auxilio is a Christian-owned business that fosters a connected culture. We hold weekly staff meetings for business updates, offer support to one another, and pray for our clients, all to build a strong community.

We're looking for candidates residing and working in CO, DC, FL, GA, KY, MA, MD, MO, NC, NJ, PA, SC, TN, TX, and VA. Please note that we can only consider applicants who live and work in the listed states. We also welcome military spouses outside these states as long as they are legal residents of one of the hiring states (as qualified by the MSRRA).

For recruiters, Auxilio will not use for-hire recruitment for this position, and does not give permission to be contacted.

60% — Operational & Transactional Execution

• Financial Processing:
  Receive and enter vendor invoices into the bill pay system and prepare them for timely payment.
• Donation Management:
  Accurately process, batch, and receipt donations while maintaining comprehensive donation records.
• Expense Documentation:
  Ensure all credit card and other expense documentation is complete and accurate.
• Reconciliation Support:
  Assist the team with monthly account reconciliations to ensure financial integrity.

20% — Digital Record & Document Maintenance

• Information Organization:
  Maintain digital records for receipts, bank statements, donation documentation, and vendor/contractor information.
• HR & Payroll Admin:
  Organize and maintain critical employee payroll and human resources documents.
• General Support:
  Perform general office duties and assist in other operational areas as requested to support the team.
• Partnership:
  Work closely with the Partner Strategist and Operations Specialist to provide exceptional, seamless service.
• Client Nuance:
  Learn the specific needs and nuances of multiple client accounts to move between them seamlessly.
• Internal Connection:
  Participate in weekly staff meetings for prayer, business updates, and team support. Engaging in internal company spaces (when appropriate and comfortable) to nurture community, collaboration, and culture

• Technical
  
  Skills:
  
  Familiarity with Mac OS, Google Workspace, Quickbooks Online, , Church Management Software is a plus
• Other
  
  Skills:
  
  High attention to numerical detail, and the ability to learn new software systems quickly.
• Experience:
  
  Minimum of 2 years of general administrative experience or an Associate’s degree. Applications with experience with bookkeeping, payroll, or faith-based non-profits will be prioritized.

You are a highly organized, self-motivated individual who thrives on accuracy and order. You understand that behind every invoice and donation record is a ministry that depends on your diligence to function. You are "transactionally oriented," meaning you find satisfaction in completing tasks precisely and on time, and you enjoy the challenge of supporting a diverse team in a mission-driven, remote environment.

Competitive compensation, sick time, paid holidays, and 401(k) with employer contribution.

Auxilio has an effective process for assessing market data and establishing ranges to ensure we remain competitive. Employees are paid within the salary range based on experience and the position's market data.