Medical Data Entry Clerk Philadelphia, PA

Medical Data Entry Clerk

We are looking for a detail-oriented Medical Data Entry Clerk to support student health documentation operations. This is a contract position focused on reviewing medical records, entering accurate information into electronic systems, and helping maintain compliance for student health requirements. The ideal candidate is organized, responsive, and comfortable handling large volumes of sensitive documentation in a fast-moving office environment.

What you get to do every single day:

• Respond to student questions regarding required health records and guide them through document submission expectations.
• Examine incoming medical documentation for accuracy, completeness, and readiness for processing before it is entered into the system.
• Sort and prepare records by document type, then scan and upload both digital and paper files into the appropriate electronic student record.
• Input key health information such as immunization details, test results, physical exam dates, expiration timelines, and required screening data with a high degree of accuracy.
• Generate and review compliance reports to identify missing items, inconsistencies, or entry errors, and follow up as needed.
• Communicate system-related issues to the appropriate team members and provide support with basic troubleshooting during record processing.
• Coordinate with clinical affiliates and internal stakeholders to confirm compliance standards and address documentation needs.
• Track health and rotation-related requirements across multiple student and trainee groups, including verification of screenings, vaccines, and required forms.
• Assist with orientation and placement preparation by helping ensure health clearance records are complete and up to date.
• Archive legacy files by scanning older records for electronic storage and preparing boxed materials for offsite retention.