Program Coordinator

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning.

As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Program Coordinator

Job Profile Title

Coordinator, Program

Job Description Summary

The Program Coordinator provides administrative and programmatic support to Brain Tumor Center Scientific Director and supports Brain Tumor Center leadership and programs. This position is the key liaison beween research coordinators and clinical staff to ensure seamless coordination in all BTC research protocols and is responsible for program procedures, project management, and program development. The Program Coordinator assists with recruitment, BTC meetings seminar series and events, leadership calendars, equipment purchases, recruitment and travel arrangements.

Job Description

Job Responsibilities

* Provide dedicated administrative support to BTC, reporting to the BTC Scientific Director and supporting BTC leadership and programs. Interface between and support BTC clinical and research operations, including serving as the key liaison between research coordinators and clinical staff to ensure seamless care coordination for patients participating in research protocols. Additional duties include organizing inpatient clinical call schedules for faculty;

organizing, facilitating, and documenting the weekly BTC multidisciplinary tumor board meeting; and developing and implementing BTC policies and procedures to address specific operational problems and improve patient care delivery.

* Manage BTC core facilities and equipment, including coordinating with vendors for installation, maintenance, and repairs; overseeing equipment calendars; ordering and tracking supplies; managing service contracts; and handling billing for both BTC and external users.

* Coordinate the BTC seminar series and events, including scheduling speakers; organizing travel, lodging, and honoraria; managing communications; working with institutional offices; and overseeing event execution.

* Coordinate BTC meetings and leadership activities, including managing complex scheduling for investigators and programs; aligning the BTC Director's calendar; and supporting large-scale grant preparations - P01s, SPOREs, and other multi-investigator initiatives, through meeting organization, document preparation, deadline tracking, and cross-unit coordination.

* Work with the Neurosurgery department Faculty Affairs coordinator for recruitment visits and faculty candidate logistics, including travel, itineraries, seminar scheduling, reimbursements, and overall visit experience.

* Facilitate communication among BTC members by serving as a central point of contact, supporting cross-lab initiatives, and disseminating announcements and opportunities.

* Assist with BTC reporting and operational tracking, including preparation of progress reports, internal reviews, and maintenance of organized records.

* Support special projects and strategic initiatives, including website updates and maintenance.

* Position is contingent upon funding.

Qualifications

* Bachelor of Arts and 2 to 3 years of experience or equivalent combination of education and experience is required.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Perelman School of Medicine

Pay Range

$24.21 - $24.21 Hourly Rate

Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job's level. Internal organization and peer data at Penn are also considered.

Equal Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are…