Administrative Assistant

ABM (NYSE: ABM) is one of the world's largest providers of integrated facility, engineering, and infrastructure solutions. Every day, our over 100,000 team members deliver essential services that make spaces cleaner, safer, and efficient, enhancing the overall occupant experience.

ABM serves a wide range of market sectors including commercial real estate, aviation, education, mission critical, and manufacturing and distribution. With over $8 billion in annual revenue and a blue-chip client base, ABM delivers innovative technologies and sustainable solutions that enhance facilities and empower clients to achieve their goals. Committed to creating smarter, more connected spaces, ABM is investing in the future to meet evolving challenges and build a healthier, thriving world.

ABM:
Driving possibility, together.

ABM is an Equal Employment Opportunity (EEO) employer that does not discriminate on the basis of any trait or characteristic protected by applicable federal, state, or local law, including disability and protected veteran status. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call .

We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.

ABM participates in the U.S. Department of Homeland Security E-Verify program. E-Verify is an internet-based system used to electronically confirm employment eligibility.

ABM is a military-friendly company proudly employing thousands of men and women who have served in the U.S. military. With ABM, you'll have access to a world-class training program and ample opportunities to use the skills you developed while serving our country. Whether you're looking for a frontline or professional position, you can find post-military career opportunities across ABM.

ABM directs all applicants to apply at  ABM does not accept unsolicited resumes or submissions outside of this portal. Applicants should submit their application by clicking Apply Now.

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The Operations Engineering Administrative Assistant role provides centralized administrative support for Engineering Managers and Building Engineers across a multi-state region. This position serves as the primary administrative solution for field-based Engineering Managers, allowing them to focus on operational execution while administrative, system, and process tasks are managed efficiently and independently. This role is fully onsite at the Philadelphia Regional Office and requires a highly organized, self-directed professional who can take basic directions and drive issues to resolution with minimal oversight.

The role owns engineering administrative workflows, employee onboarding, system coordination, compliance tracking, and supports enterprise technology transformation initiatives.

Required / Preferred

* 2+ years of experience in operations, administrative support, property management, or commercial real estate (preferred).

* Undergraduate degree in a related field (preferred).

* General understanding of building operations and systems (electrical, mechanical, HVAC) is a plus.

* Strong organizational, prioritization, and multitasking skills.

* Demonstrated ability to take general direction and independently manage tasks to completion.

* Strong analytical, problem-solving, and communication skills.

* High attention to detail in a fast-paced, multi-region environment.

* Ability to work full-time on-site at the Philadelphia Regional Office (not hybrid or remote).

Systems Knowledge and Technical Skills

Required / Preferred Systems Experience

* Microsoft Office Suite (Outlook, Excel, Word, Teams) - required

* Coupa (purchasing, invoicing, vendor management) - preferred

* Work Order / CMMS Systems (Maximo, Angus, Service Channel, or similar) - preferred

* Service Now (service requests, access management, workflow tracking) - preferred

* Quickbase (data tracking, reporting, workflow tools) - preferred

* Ability to rapidly learn and support additional enterprise systems as needed

Role…