Legal Assistant

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning.

As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Legal Assistant

Job Profile Title

Legal Secretary

Job Description Summary

The Legal Assistant provides administrative and clerical support to attorneys, including preparing, proofreading, and processing legal documents. This role assists with legal research, coordinates correspondence and scheduling, maintains calendars, and supports special projects and event planning.

Job Description

Job Responsibilities:

+ Provides confidential administrative support to legal staff.

+ Provides specific secretarial support to a particular legal specialty or team within the Office of the General Counsel (e.g., student and faculty, tax and benefits, corporate, transactional, intellectual property, real estate, litigation, labor and employment, etc.)

+ Assists with the preparation of contracts, corporate, transactional, intellectual property, claims, risk management, and other legal documents, correspondence, reports, etc.

+ Operates word processing equipment to type materials from rough drafts, corrected copy, voice recordings, and magnetic tape files, insuring appropriateness of form and content.

+ Types or enters and assembles a variety of legal forms, schedules, reports, lists, correspondence, calendars, briefs, facsimile requests, and opinions.

+ Proofreads and corrects materials for correct grammar, syntax, and punctuation, for clerical accuracy, and for spelling.

+ Composes, compares, edits, revises, tabulates, and/or prints letters, tables, reports, and other materials.

+ Sets up and maintains calendars and appointment schedules for attorneys.

+ Reserves meeting locations and arranges for supplies such as overheads, handouts, or other materials as needed.

+ Promptly communicates any changes being made to schedules to attorneys and all other involved parties.

+ Prepares meeting confirmations.

+ Pulls and reviews files for daily calendars.

+ Ensures meeting files are up to date and contain all pertinent information; follows through on requesting missing information and/or brings to attorney's attention for action.

+ Makes travel and lodging arrangements for attorneys, and prepares expense and expense reimbursement requests.

+ With high degree of professionalism, tact, diplomacy, and common sense, takes and responds to telephone calls from and to clients, University and Health System administrators, faculty, students, and other internal and external personnel.

+ Responds to questions and or directs them to the appropriate staff member or other University, or Health System offices.

+ Independently handles those that do not require the personal attention of an attorney or paralegal.

+ Assists with compiling and maintaining letters, agreements, and other documentation.

+ Maintains ticklers, inputs data into databases, spreadsheets, and other…