Program Coordinator, Healthcare, Venture Lab

Program Coordinator, Healthcare, Venture Lab

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Venture Lab is the student entrepreneurship center at the University of Pennsylvania, supporting students, founders, and innovators across all twelve schools. Venture Lab delivers educational programming, support, and University-wide initiatives that help students launch and grow new ventures. The Program Coordinator supports the execution of healthcare-focused entrepreneurship programming at Venture Lab, including the Penn ELITE Fellowship and the Clinical Connect Program, and provides foundational coordination, tracking, and communications support that enables effective collaboration with Venture Lab's founder-facing teams.

The role is responsible for managing program logistics, managing participant and advisor records, coordinating communications, and supporting engagement with healthcare mentors, clinicians, alumni, and partners. The Program Coordinator works closely with the Senior Director of Healthcare Strategy and Venture Lab staff to ensure healthcare programs run smoothly, are well-coordinated across campus, and provide a consistent, high-quality experience for students, advisors, and partners.

This position plays a key operational role in supporting healthcare entrepreneurship programming and strengthening Venture Lab's healthcare ecosystem.

Job Description The Program Coordinator, Venture Lab Healthcare, provides operational, administrative, and coordination support for Venture Lab's healthcare entrepreneurship initiatives. This role serves as the primary operational point of contact for healthcare programs, supporting the planning, execution, and follow-up of activities related to the Penn ELITE Fellowship and the Clinical Connect Program.

In this capacity, the Program Coordinator manages program logistics for healthcare-focused entrepreneurship initiatives at Venture Lab, including scheduling meetings and events, onboarding participants, preparing materials, coordinating room reservations and compliance requirements, and tracking program budgets, timelines, and milestones. As capacity and interest permit, the role may also provide coordination support for sector-adjacent or center-wide initiatives in collaboration with Venture Lab program teams.

The Program Coordinator also manages records to ensure accurate contact lists and databases for student founders and ventures across Venture Lab founder programs, with a focus on healthcare, including participants, advisors, alumni, and partners, using Venture Lab systems.

In addition, the Program Coordinator supports healthcare engagement across Venture Lab by identifying and coordinating speakers, mentors, and advisors; sending routine program communications; assisting with website and newsletter updates; and responding to inquiries from students, faculty, and external partners. The position works closely with the Senior Director of Healthcare Strategy and Venture Lab staff to coordinate healthcare entrepreneurship initiatives and events across Venture Lab and Penn partner organizations.

This role requires strong organizational and communication skills, attention to detail, and the ability to manage multiple tasks in an academic environment. The Program Coordinator contributes to the consistent delivery of healthcare entrepreneurship programming and supports Venture Lab's mission to help students develop and launch healthcare ventures.

Job Responsibilities

• Manage and execute on program logistics for healthcare programming, including the Penn ELITE Fellowship and the Clinical Connect Program. Responsibilities include scheduling meetings and events, onboarding participants, preparing materials, managing program records, room reservations, and compliance requirements (e.g., COIs, security, facilities) with the Venture Lab Operations team, and tracking budgets, timelines, milestones, as well as participation and engagement data to support internal reporting and donor stewardship.
• Manage healthcare entrepreneurship program communication, content, and information resources. Responsibilities include drafting and maintaining operational materials, organizing…