Per Diem-Research Educator

Protocol Review And Monitoring Committee Coordinator

The Protocol Review and Monitoring Committee (PRMC) Coordinator is a central operational and administrative leader responsible for ensuring the efficient oversight of clinical research protocols. This role manages the full lifecycle of protocol review and monitoring activities, serving as a key liaison among investigators, study teams, scientific reviewers, and institutional stakeholders. Responsibilities include coordinating the intake, triage, and processing of protocol submissions;

facilitating the review process by assigning reviewers, tracking progress, and ensuring adherence to timelines; and executing expedited and administrative approvals in accordance with established guidelines. The Coordinator organizes and supports committee and subcommittee meetings, prepares agendas and materials, documents reviewer feedback, and ensures timely communication of decisions. They also monitor ongoing studies for compliance with annual review requirements and accrual expectations, maintaining communication with study teams to ensure timely follow-up and resolution of issues.

Additionally, the role involves maintaining accurate committee records, including membership and participation metrics, and developing and delivering training for both study teams and new committee members on policies, procedures, and submission systems.

Job Duties

• Receives, triages, and manages protocol submissions through the submission platform, serving as the primary liaison between study teams, principal investigators, and the PRMC, while supporting the review process by assigning reviewers, tracking progress, and ensuring deadlines are met.
• Executes decisions regarding expedited approval and studies requiring administrative approval, manages all PRMC correspondence including email communications related to protocol approvals, amendments, and stipulations.
• Coordinates all full committee, sub-committee, and scientific committee activities, including scheduling meetings, preparing agendas and meeting materials, documenting reviewer comments, distributing decision emails, and recording minutes.
• Monitors trials for PRMC annual review deadlines and minimum accrual expectations, manages related communications with study teams to ensure compliance and timely follow-up, and maintains membership records including rosters, attendance logs, and participation metrics.
• Develops and delivers training and education for study teams regarding PRMC policies and submission requirements, and trains all new PRMC members on review processes and use of the submission management platform.

Minimum Qualifications

• High School Diploma/GED 6 years clinical research experience or
• Bachelor's Degree 2 years clinical research experience or
• Master's Degree 1 year clinical research experience
• 5 years 6 years HS Diploma relevant clinical research experience or
• 2 years Bachelor's degree relevant clinical research experience or
• 1 year Master's degree relevant clinical research experience
• Familiarity with medical terminology
• Exceptional organizational, time-management, and multitasking skills with attention to detail, accuracy, and proven ability to meet deadlines.
• Detail-oriented with a high level of accuracy in managing data and documentation.
• Excellent written and verbal communication skills, with the ability to communicate scientific content clearly to diverse audiences.
• Strong interpersonal skills and the ability to work effectively with scientists, researchers, and administrative staff.
• Proficiency using various software platforms including Microsoft Office 365 Suite, virtual meeting platforms (e.g. Zoom, Microsoft Teams);
• Experience coordinating meetings, preparing agendas, and maintaining accurate records, including documentation and attendance tracking.
• Understanding of regulatory processes and ability to handle sensitive information with discretion.
• Adaptability, initiative, and problem-solving skills in a dynamic, fast-paced environment.

Additional Qualifications

• Employees must reside within a two-hour driving radius of Thomas Jefferson University and maintain a dedicated, professional home workspace with reliable internet access.