Student Records and Systems Coordinator

Student Records and Systems Coordinator

Reporting to the Associate Director, the Student Records and Systems Coordinator plays a key role in supporting Penn Abroad's student records administration, data management, and operational activities. The role serves as a core part of the inbound Exchange at Penn team, but also collaborates closely with Penn Abroad program teams to support the successful delivery of global learning opportunities for Penn students through a variety of administrative and systems-based functions.

Specifically, this position serves as a primary administrator of the office's study abroad application management system, oversees student application and program records, supports application and registration processes, generates reports, and ensures the accuracy and integrity of data. The position works across multiple University systems to complete its core functions. In addition, the Student Records and Systems Coordinator contributes to the overall operations of the Penn Abroad office by providing broader administrative support as needed, including managing front-line communications, supporting reception area functions, coordinating purchasing processes, and assisting with other office-wide initiatives.

• Administer Penn Abroad's study abroad application management system, and support technology requests related to effective use of the system across teams, accurate data maintenance, and adherence to standard practices and procedures.
• Provide administrative support for global programs, including processing registration and application materials, sharing and transferring information across multiple university systems, and maintaining student records.
• Coordinate reporting and data support for Penn Abroad and partners on- and off-campus by generating recurring and ad hoc reports and preparing enrollment and operational data reports.
• Provide customer service and administrative support, including supporting financial processes and purchasing, managing shared inboxes and serving as backup coverage for the office phones and reception area.
• Other duties and responsibilities as assigned.

• High School Grad/GE Degree, and 5 to 7 years of experience or equivalent combination of education and experience is require;
  Bachelor's Degree preferred.
• Strong organizational skills and attention to detail are required.
• Proficiency in working with databases, spreadsheets, and generating reports strongly preferred.
• Experience studying or interning abroad is strongly preferred.

• A Cover Letter and Resume/CV are required to be considered for this position. Please upload your Cover Letter where it asks you to upload your Resume/CV; multiple documents are allowed.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Penn Global

Pay Range

$21.52 - $25.00 Hourly Rate

Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job's level. Internal organization and peer data at Penn are also considered.

Equal Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.

Special Requirements Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

• Health, Life, and Flexible Spending Accounts:
  Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
• Tuition:
  Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here r dependent children are also eligible for tuition assistance at other institutions.
• Retirement:
  Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
• Time Away from Work:
  Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
• Long-Term Care Insurance:
  In partnership with Genworth Financial, Penn offers faculty and staff (and your…