Assistant Director, Chief AI Officers Initiative

Assistant Director, Chief AI Officers Initiative

The role will work closely with the Penn Program on Opinion Research and Election Studies (PORES) and Robert

A. Fox Leadership Faculty Director and Executive Director. The Robert

A. Fox Leadership Program engages and supports Penn undergraduates and recent alumni through research and service fellowships, teaching, advising and service-learning, events and training and partnerships and special projects. The Penn Program on Opinion Research and Election Studies (PORES) is an undergraduate research program committed to high-quality social research in the public interest on issues of national and international importance with a focus on data analytics.

The Assistant Director of the new Chief AI Officers Initiative will be responsible for day-to-day management of the initiative, including program management and evaluation. The role will coordinate logistics, promotion and collaboration across internal and external stakeholders.

Responsibilities:

• Program Operations and Administration:
  Develop and maintain annual program timelines, schedules and operational plans. Assist with budget tracking, purchasing, reimbursements and vendor coordination. Coordinate travel arrangements and itineraries for visiting AI leaders participating in campus programs. Manage lodging, transportation, reimbursements and related logistics for speakers and guests. Organize student travel experience to partner cities and organizations across the country. Ensure compliance with university travel policies and risk-management procedures.
• Partner and Executive Engagement:
  Serve as a primary point of contact for participating Chief AI Officers and organizational partners. Coordinate onboarding, scheduling and engagement activities for AI leaders participating in the initiative. Serve as primary liaison with University leadership, connecting stakeholders across departments to best serve the initiative mission. Facilitate communication between university stakeholders, students and external partners. Build and maintain relationships with industry government, and nonprofit AI leaders nationwide.
• Event Planning and Management:
  Lead planning and execution of approximately eight annual workshops and one signature annual conference. Coordinate event logistics including venue reservations, contracts, catering, technology needs, registration, and participant communications. Develop event schedules, briefing materials, and timeline documents. Provide on-site event management and support before, during and after events.
• Student Engagement and Experiential Learning:
  Support student recruitment, selection and participation in initiative programs. Coordinate and support student participation in experiential learning opportunities, including workshops, conferences, site visits, and travel-based programs. Develop engagement strategies that connect students with AI leaders, industry partners, and career exploration opportunities. Facilitate networking, mentoring, and professional development activities that enhance student learning and workforce readiness. Collaborate with faculty, university partners, and external organizations to create meaningful, real-world learning experiences.
• Monitor Program:
  Continuously track initiative activities, deliverables, participation metrics and outcomes. Maintain initiative database, records and reporting systems. Track participation and outcomes to assess program impact and support continuous improvement.

Required Qualifications

• Bachelor of Science, Bachelor of Arts, and 1 to 2 years of experience or equivalent combination of education and experience is required.
• Experience coordinating programs, projects, or events involving multiple stakeholders.
• Strong organizational, project management, and communication skills.
• Demonstrated ability to build collaborative relationships with internal and external partners.
• Ability to manage multiple priorities, exercise sound judgment, and work independently.
• Proficiency with Microsoft Office Suite and willingness to travel as needed.

Preferred Qualifications

• Experience supporting executive leaders, student programs, or external partnerships.
• Experience with event planning, travel coordination, and program administration.
• Interest in artificial intelligence, technology, or innovation initiatives.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

School of Arts and Sciences

Pay Range

$58,506.00 - $74,000.00 Annual Rate

Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job's level. Internal organization and peer data at Penn are also considered.

Equal Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation,…