Program Coordinator

Program Coordinator

The Program Coordinator provides administrative and programmatic support to Brain Tumor Center Scientific Director and supports Brain Tumor Center leadership and programs. This position is the key liaison between research coordinators and clinical staff to ensure seamless coordination in all BTC research protocols and is responsible for program procedures, project management, and program development. The Program Coordinator assists with recruitment, BTC meetings, seminar series and events, leadership calendars, equipment purchases, recruitment and travel arrangements.

Job Responsibilities

• Provide dedicated administrative support to BTC, reporting to the BTC Scientific Director and supporting BTC leadership and programs. Interface between and support BTC clinical and research operations, including serving as the key liaison between research coordinators and clinical staff to ensure seamless care coordination for patients participating in research protocols. Additional duties include organizing inpatient clinical call schedules for faculty; organizing, facilitating, and documenting the weekly BTC multidisciplinary tumor board meeting;
  
  and developing and implementing BTC policies and procedures to address specific operational problems and improve patient care delivery.
• Manage BTC core facilities and equipment, including coordinating with vendors for installation, maintenance, and repairs; overseeing equipment calendars; ordering and tracking supplies; managing service contracts; and handling billing for both BTC and external users.
• Coordinate the BTC seminar series and events, including scheduling speakers; organizing travel, lodging, and honoraria; managing communications; working with institutional offices; and overseeing event execution.
• Coordinate BTC meetings and leadership activities, including managing complex scheduling for investigators and programs; aligning the BTC Director's calendar; and supporting large-scale grant preparations - P01s, SPOREs, and other multi-investigator initiatives, through meeting organization, document preparation, deadline tracking, and cross-unit coordination.
• Work with the Neurosurgery department Faculty Affairs coordinator for recruitment visits and faculty candidate logistics, including travel, itineraries, seminar scheduling, reimbursements, and overall visit experience.
• Facilitate communication among BTC members by serving as a central point of contact, supporting cross-lab initiatives, and disseminating announcements and opportunities.
• Assist with BTC reporting and operational tracking, including preparation of progress reports, internal reviews, and maintenance of organized records.
• Support special projects and strategic initiatives, including website updates and maintenance.
• Position is contingent upon funding.

Qualifications

• Bachelor of Arts and 2 to 3 years of experience or equivalent combination of education and experience is required.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Perelman School of Medicine

Pay Range

$24.21 - $24.21 Hourly Rate

Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job's level. Internal organization and peer data at Penn are also considered.

Equal Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.

Special Requirements Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.