General Affairs Assistant

Job Title

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of knowledge, skill, and/or ability required.

• Ensure that all Hanwha Philly Shipyard quality and safety procedures, rules, and regulations are followed and met
• Assist with daily General Affairs operations to support a safe, efficient, and well-organized workplace.
• Coordinate office space, facilities, and workplace amenities, including office assignments and maintenance requests.
• Support facility improvement projects, office moves, and workplace setup activities.
• Assist with corporate real estate administration, including lease documentation and communication with landlords as required.
• Coordinate relocation, housing, transportation, and administrative support for expatriates, assignees, and Korean production employees.
• Support company shuttle bus operations and transportation-related administrative activities.
• Maintain inventory and coordinate the procurement of office supplies, furniture, equipment, and General Affairs assets.
• Coordinate meeting arrangements, executive visits, VIP guests, company events, and other administrative activities.
• Communicate with vendors and service providers to coordinate routine services and resolve operational issues.
• Maintain General Affairs records, contracts, administrative documents, and operational files.
• Prepare reports, purchase requests, and other administrative documentation as assigned.
• Provide administrative support to employees and respond to General Affairs-related requests in a timely manner.
• Collaborate with cross-functional departments to ensure effective administrative support and workplace services.
• Perform other related duties as required and assigned

Knowledge of General Affairs operations, workplace administration, and office coordination

Strong organizational and time management skills with the ability to manage multiple priorities

Excellent communication and interpersonal skills

Strong attention to detail and problem-solving skills

Ability to support administrative processes and maintain accurate records

Hands-on, proactive, and customer-focused mindset

Willingness and ability to work as a team member

No supervisory responsibilities.

Environmental exposures are similar to those found in most heavy industrial settings and may include noise, heat, cold, vibration, dust, fumes, smoke, and may involve exposure to inclement weather conditions.

Hanwha Philly Shipyard is a TOBACCO-FREE facility.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. A range of motion sufficient to perform general lifting, carrying, bending, extended standing, etc. is required.

This is an onsite, full-time position. Standard days and hours of work vary by department, days and hours determined by department schedules.

• Associate's or Bachelor's Degree in Business Administration, Management, or a related field preferred
• 2+ years of experience in General Affairs, Corporate Administration, Office Administration, or a related administrative role
• Experience supporting workplace operations, facility management, or office administration preferred
• Experience supporting expatriate or employee relocation and general administrative services preferred
• Experience coordinating with vendors and service providers preferred
• Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook)
• Korean Bilingual Preferred

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time or without notice.

Hanwha Philly Shipyard is committed to equal opportunity for all applicants. The recruitment, selection, employment and training of employees during employment, shall be without discrimination because of race, color, religion, national origin, gender or age-except that the applicant must meet the minimum age requirement. Hanwha Philly Shipyard does not, and will not, discriminate because of the disability of such individual.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.