Sr. Administrative Assistant Philadelphia, PA

Senior Administrative Assistant

We are looking for an experienced Senior Administrative Assistant to provide high-level support to a department leader and administrative assistance to a broader team. This contract position is ideal for someone who thrives in a fast-paced environment, manages competing priorities with confidence, and communicates effectively with both internal and external contacts. The role centers on executive scheduling, correspondence coordination, and day-to-day office support while ensuring sensitive matters are handled with sound judgment and discretion.

Responsibilities:

• Support the department executive with daily administrative needs and help keep priorities, communications, and follow-up activities organized.
• Oversee a complex calendar by arranging appointments, adjusting schedules, and ensuring meetings are planned efficiently.
• Serve as a first point of contact for incoming calls and inquiries, directing requests appropriately and responding in a thoughtful manner.
• Organize a high volume of meetings and department-related appointments
• Prepare and manage correspondence, conference calls, and travel arrangements while maintaining accuracy and timeliness.
• Handle confidential records and sensitive information with discretion and a high level of care.
• Communicate effectively with external offices and support department operations.
• Monitor office supply levels and assist with routine operational tasks that help the department run smoothly.
• Provide additional administrative support as business needs change, including assistance with documentation and special projects.
• Help maintain organized files and records, including materials related to import and export documentation when required.