Executive Assistant Philadelphia, PA

Executive Assistant

Robert Half is seeking an Executive Assistant to support daily office operations and provide high-quality administrative assistance at our client's site in the Philadelphia area. This role is ideal for someone who is organized and confident managing documents, correspondence, and front-office interactions in a business setting. The successful candidate will help keep records accurate, support document preparation, and ensure the office runs smoothly in a fast-paced environment.

Responsibilities:

• Support day-to-day administrative activities for the office and assigned staff, helping maintain efficient workflow and consistent organization.
• Draft, edit, format, and review business and legal documents to ensure accuracy, clarity, and a well-presented format.
• Build and update spreadsheets, reports, and presentation materials to support operational and team needs.
• Coordinate file reviews on a regular basis and prepare inactive materials for storage or closure when appropriate.
• Produce letters, forms, and other written materials from dictated notes with a high level of accuracy.
• Welcome clients and visitors, creating a courteous and positive first impression for everyone entering the office.
• Maintain confidential records and contribute to special administrative assignments while handling sensitive information with discretion.