Executive Assistant - Executive Office

Executive Assistant - Executive Office

The Executive Assistant to the City Solicitor provides high-level executive, administrative, analytical, clerical, and operational support to the City Solicitor and assists in the effective management of the Law Department. The position serves as a key liaison between the City Solicitor, Law Department leadership, City officials, departmental executives, external partners, and other stakeholders.

The position performs a wide variety of executive support and administrative management assignments involving the review, coordination, and analysis of departmental operations, procedures, projects, and executive priorities. Work includes managing the City Solicitor's calendar and correspondence; preparing briefing materials, reports, and presentations; coordinating meetings and executive assignments; monitoring administrative and organizational initiatives; analyzing operational processes and recommending improvements; and ensuring matters requiring the City Solicitor's attention are appropriately prioritized, tracked, and resolved.

This position regularly handles sensitive, confidential, privileged, personnel, litigation, policy, and executive-level matters requiring discretion, sound judgment, responsiveness, and a comprehensive understanding of City government and departmental operations. The position works with significant independence within established policies and priorities and may represent the City Solicitor in meetings, coordinate assignments on the City Solicitor's behalf, and facilitate the implementation of administrative and procedural changes.

Essential functions include providing executive, administrative, clerical, analytical, and operational support to the City Solicitor and assisting in managing the priorities and day-to-day activities of the executive office. The position also participates in the development of program administrative policies and standards and advises the executive on the administrative feasibility of implementing such changes.

Competencies, knowledge, skills, and abilities include knowledge of public administration, executive office administration, organizational management, and municipal government operations; skill in managing complex executive calendars, meetings, assignments, projects, deadlines, and competing priorities; and ability to exercise discretion and maintain confidentiality regarding privileged, legal, personnel, policy, and executive-level matters.

Preferred candidate will possess an Associates degree, paralegal certificate or equivalent and have executive support level experience, preferably in a legal setting. Preferred candidate will possess four years of progressively responsible experience providing administrative, executive, operational, or project support to senior leadership. Experience supporting executives in government, legal, public-sector, or similarly complex organizations is preferred.

This position is designated as fully onsite and employees are expected to report in person five (5) days per week, in accordance with the City Policy. Regular on-site presence is an operational requirement of this role.

This position is well-suited for candidates who are adaptable, collaborative, comfortable making decisions in real time, and able to manage competing priorities while maintaining a high standard of professionalism in a fast-paced, in-person environment.

To apply, interested candidates must submit a cover letter and resume. Salary Range: $76,062 to $88,427 - commensurate with education and experience. Any questions related to this position should be directed to Renee Garcia, City Solicitor, Executive Office (renee.garcia).