Programs Manager, Institute Contemporary Art

Programs Manager, Institute for Contemporary Art

The Institute of Contemporary Art is seeking a Programs Manager. This full-time position will manage all aspects of routine to complex projects for the Public Engagement & Research Department, collaborate with key internal and external stakeholders, and manage vital administrative functions, ensuring the effective and efficient operation of the department. They will serve as a key liaison collaborating across departments and with external partners, ensuring efficient and effective operation of the ICA's public engagement & research initiatives, managing vital administrative functions, and serving as the project manager for all programmatic activities.

This position offers the opportunity to contribute to a dynamic team shaping public engagement at one of the nation's leading contemporary art institutions.

Job Responsibilities

• Serve as project manager for ICA Department of Public Engagement & Research programs, from early-stage planning to on-site implementation.
• Lead communications with artists, speakers, collaborators, and production vendors; coordinate logistics; maintain event supplies inventory, supervise contract event staff; and track budgets, benchmarks, and deliverables. Collaborate with Department of Communications and Content on promotion strategy and messaging for events—request website listings, social media posts, booking links, and design assets.
• Coordinate closely with the Audio/Visual Manager, Senior Coordinator for Visitor Services, and other ICA departments to ensure seamless production of programs and events.
• Support alignment of public engagement initiatives with exhibition, communications, and institutional goals.
• Manage the administrative operations of the Public Engagement Department, including scheduling, correspondence, travel arrangements, contracting, invoicing, and partnership documentation.
• Maintain efficient workflows and records that support the department's strategic priorities.
• Develop reports and documentation to inform institutional planning and measure program impact.
• Assist in developing new systems and tools that strengthen departmental efficiency, accessibility, and sustainability.
• Contribute ideas to improve audience experience and expand ICA's reach and impact in the community and field.
• Other duties and responsibilities as assigned.

Qualifications

• Bachelor's degree and 2 to 3 years of experience or equivalent combination of education and experience is required.
• Be a generous, thoughtful, and clear communicator.
• Be highly self-directed, organized, and proactive.
• Demonstrate strong project management skills with a keen eye for detail.
• Thrive in a collaborative, fast-paced, team-based environment.
• Possess strong writing, administrative, and time management skills.
• Be comfortable managing multiple priorities and deadlines.
• Have a demonstrated commitment to building a diverse, inclusive, and equitable institution.
• Familiarity with Microsoft Office 365, Adobe Suite, Google Drive, Eventbrite, and project management softwares will be beneficial.

Application Requirement

• A Cover Letter and Resume/CV are required to be considered for this position. Please upload your Cover Letter where it asks you to upload your Resume/CV; multiple documents are allowed.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Institute of Contemporary Art

Pay Range

$55,962.00 - $70,000.00 Annual Rate

Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job's level. Internal organization and peer data at Penn are also considered.

Equal Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.

Special Requirements Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.