Office Manager Philadelphia, PA

Office Manager

We are looking for an experienced Office Manager to lead day-to-day administrative operations for a law firm in Philadelphia, Pennsylvania. This fully onsite position is ideal for someone who can keep office functions running smoothly while supporting attorneys, staff, and leadership across operational and people-related needs. The role calls for a hands-on individual with strong attention to detail who is comfortable managing facilities, coordinating vendors, assisting with human resources processes, and helping maintain effective office technology support.

Responsibilities:

• Direct daily office activities to ensure attorneys and staff receive consistent administrative and operational support.
• Lead scheduling and workforce coordination activities, including attendance oversight, timecard review, onboarding logistics, and communication of workplace policies.
• Supervise office support personnel, assign priorities, and maintain adequate coverage for front-office and administrative functions.
• Partner with leadership on employee relations matters, performance support, and training arrangements for staff development.
• Track office spending, help prepare budgets, review invoices for accuracy, and manage relationships with external service providers.
• Work with third-party technology partners to address equipment setup, system access, and general office technology needs.
• Provide administrative support for employee benefits processes, including enrollment assistance for medical, dental, and retirement plans.
• Contribute to business development efforts by coordinating marketing-related activities and helping maintain digital content such as website and social media updates.
• Participate in leadership meetings, document confidential discussion points, and share updates related to office operations and administrative priorities.