Mailroom Assistant

Description

We are looking for a dependable Mailroom Assistant to support daily mail and package operations in Philadelphia, Pennsylvania. This Long-term Contract position plays an important role in keeping internal deliveries, outgoing shipments, and incoming parcel distribution organized and on schedule. The ideal candidate is detail-oriented, comfortable handling routine transportation tasks, and able to maintain consistent coverage during standard business hours.

Responsibilities:

- Transport mail between the organization and the post office, ensuring timely pickup and delivery of items.

- Receive, record, and route incoming parcels, express shipments, and other deliveries to the correct recipients.

- Process outgoing correspondence by applying postage and preparing packages for shipment through approved carriers.

- Sort and distribute internal mail to administrative departments, faculty collection points, and residential or designated campus locations.

- Assemble and dispatch bulk mailings when needed, making sure materials are prepared accurately for postal submission.

- Oversee the daily workflow of the mailroom and coordinate schedules to ensure the area remains staffed throughout regular operating hours.

- Provide task direction to student workers or support staff assisting with mailroom activities.

- Monitor the condition of the vehicle used for mail transport and report routine service needs or repair concerns to the appropriate manager.

- Perform other related mail services duties as assigned to support efficient department operations.

Responsibilities

+ Pick up and deliver mail to and from the local post office.

+ Receive, log, sort, and distribute incoming mail, packages, and overnight deliveries.

+ Process outgoing mail, including postage metering and preparation of shipments through carriers such as UPS.

+ Collect and distribute interoffice mail to administrative departments, faculty offices, residence halls, and designated mail locations.

+ Prepare and deliver bulk mail shipments as needed.

+ Monitor and report maintenance needs related to mailroom operations and transportation equipment.

+ Assist with scheduling and coordination of mailroom coverage during business hours.

+ Provide general support to campus departments regarding mail and package inquiries.

+ Support shipping, receiving, and inventory-related activities as required.

+ Perform other duties as assigned.

Requirements

Qualifications

+ High school diploma or GED required.

+ Previous experience in a mailroom, shipping/receiving, warehouse, logistics, facilities, or related environment preferred.

+ Experience working with USPS, UPS, Fed Ex, or other shipping carriers is a plus.

+ Strong organizational and time management skills.

+ Ability to work independently and manage multiple priorities.

+ Strong customer service and communication skills.

+ Ability to build positive working relationships with employees, students, visitors, and vendors.

+ Basic computer skills and familiarity with standard office equipment.

Physical Requirements

+ Ability to frequently walk throughout campus buildings.

+ Ability to lift and carry packages up to 60 pounds.

+ Ability to operate standard office equipment, computers, copiers, and shipping equipment.

+ Ability to communicate effectively in person, via phone, and through email.

Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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