Office Assistant – Office of Disability Support Services and SEED Program

Office Assistant – Office of Disability Support Services and SEED Program Date Position is Open

08/31/2026

PT 28 hours. Monday, Tuesday, and Thursday 12:00 – 6:00 PM, Wednesday 1:00 – 6:00 PM and Friday, 12:00 – 5:00 PM, Occasional nights and weekends required

$17.73-$23.00

Nonexempt

Summary
This position serves as an office assistant, providing support to students, faculty, and staff in the areas of Disability Support Services and the SEED program. The position coordinates general college information and department-specific assistance for DSS/ESS to students. The Office Assistant reports directly to the Associate Dean for Student Learning and Organizational Development.

• Serves as receptionist and provides administrative support for ESS/DSS/SEED to include events, student activities, recruitment and retention initiatives, and professional development. This involves providing support for the Next Step Transition Conference and other DSS/SEED events, including booking room(s), event setup, maintaining a database of attendees/outside resources, and assisting in preparing/updating marketing materials for workshops and presentations.
• Provides appropriate ESS/DSS information to students, faculty, staff, and local agencies regarding services available through ESS (Learning Specialist, DSS Learning Specialist, Tutoring, etc.) and effectively and updates DSS departmental resources each semester (i.e. resources for mental health/behavioral health, diagnosis/testing, etc.).
• Maintains student records DSS.
• Schedules and coordinates student appointments, access accommodations, alternative test accommodations, adaptive equipment loans, special classroom equipment, and contracted services.
• Independently composes correspondence, reports and other forms of written communication.
• Enters appointment data and generates reports from college database systems.
• Provides input and retrieval for inter and intra-departmental, divisional and collegial reporting.
• Duplicates, collates, and prepares mailings and informational materials directed to students, faculty, staff, local agencies, and high schools.
• Maintains updated budget system and monitors budgets and purchases for SEED and other contracted services.
• Assists with scheduling tutoring and learning specialist appointments and the implementation of ESS and DSS activities.
• Provides support for remote tutoring program including screening tutoring sessions when needed.
• Train students in the use of assistive/adaptive equipment.
• Responsible for maintaining the ESS/DSS equipment inventory. Maintain records of DSS technology/equipment, knowledge of technology to troubleshoot technology/equipment borrowed by students.
• Assists with the facilitation of transition workshops and center tours.
• Coordinates scheduling of testing including working with faculty and proctoring tests within the department.
• Helps maintain an inviting appearance of ESS/DSS suite
• Other duties as assigned by supervisor.

• Associate’s degree from an accredited institution or a combination of education and experience sufficient to successfully perform the essential duties of the job.
• High school diploma/GED.

• Act 153 Clearances (Act 34 PA Criminal Background, Act 151 PA Child Abuse History, Act 114 FBI Clearance Fingerprinting)

• Ability to prioritize and handle multiple tasks in a busy open-reception environment.
• Strong knowledge word processing, spread sheet, shared drives and database systems.
• Excellent written and spoken communication skills.
• Sensitivity to diverse and multicultural student population.
• Experience or demonstrated ability to handle confidential information and safeguard private…