Office Assistant

Description

We are looking for an Office Assistant to join our team for a contract position. This role will provide day-to-day administrative support across several departments while helping organize and evaluate physical records as part of a large-scale document digitization effort. The ideal Office Assistant candidate is comfortable handling clerical tasks, managing incoming calls, and working closely with department leaders to ensure files are reviewed, retained, digitized, or securely discarded as appropriate.

What you get to do every single day:

- Provide administrative assistance to multiple departments by organizing records, preparing documents, and supporting daily office operations.

- Review paper files and historical documents in coordination with department managers to identify materials that must be preserved or converted to digital format.

- Scan, index, and upload documents accurately to support ongoing record digitization activities.

- Sort files for retention, digitization, or secure shredding based on departmental guidance and established procedures.

- Answer inbound calls, greet visitors as needed, and direct inquiries to the appropriate staff members in an organized manner.

- Perform general clerical duties such as filing, data entry, document preparation, and maintaining orderly record storage areas.

- Help track project progress by maintaining clear documentation of reviewed files and completed scanning work.

Requirements

- Previous experience in an office support, clerical, or administrative role.

- Ability to scan, organize, and manage large volumes of physical and digital documents with accuracy.

- Comfortable handling receptionist-related tasks, including answering inbound phone calls and assisting visitors.

- Strong attention to detail when reviewing records and determining document handling needs.

- Ability to work effectively with multiple departments and follow direction from department managers.

- Proficiency with general office equipment such as scanners, phones, and printers.

- Strong organizational skills and the ability to start immediately in a fast-paced environment.

Interested candidates should reach out to Tori Gill at  and reference JO#

Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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