Office Assistant

Description

We are looking for a detail-oriented Office Assistant to join a contract position supporting administrative and records management activities located in the Greater Philadelphia Region. This role will assist multiple departments with organizing, reviewing, and preparing physical documents for retention, digitization, or secure disposal. The ideal Office Assistant candidate is comfortable handling high volumes of files, completing clerical tasks accurately, and providing dependable front-office support when needed.

Here's how you'll contribute each day:

- Review paper files and archived documents across departments to identify materials that should be retained, digitized, or destroyed based on guidance from department leaders.

- Scan and organize approved records into digital formats while maintaining accuracy, consistency, and document integrity.

- Perform general clerical support such as filing, sorting, labeling, and preparing documents for processing.

- Coordinate with managers and staff to clarify document handling requirements and ensure records are routed appropriately.

- Support office operations by answering inbound calls and assisting with basic receptionist coverage as needed.

- Maintain an orderly workspace and track progress on document review and digitization assignments.

- Handle sensitive information with discretion and follow established procedures for records management and secure shredding.

Requirements

Other requirements for the Office Assistant position include and are not limited to:

- Prior experience in an office support, clerical, or administrative role.

- Ability to scan, sort, and manage large volumes of documents with strong attention to detail.

- Experience handling receptionist or front-desk responsibilities, including answering inbound calls.

- Comfortable working with physical files and making accurate decisions based on department guidance.

- Strong organizational skills and the ability to manage tasks across multiple teams.

- Ability to start immediately and work effectively in a fast-paced office environment.

- Clear communication skills and a reliable, team-oriented approach to daily work.

Interested candidates should reach out to Tori Gill at  and reference JO#

Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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