Administrative Coordinator, Graduate Programs, College of Liberal and Professional Studies

3440 Market Street

Full time

JR

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning.

As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Administrative Coordinator, Graduate Programs, College of Liberal and Professional Studies

Job Profile Title

Administrative Coordinator

Job Description Summary

In collaboration with the College of Liberal and Professional Studies (LPS), the Administrative Coordinator provides administrative and operational support to the Master of Chemical Sciences (MCS), Applied Geosciences Program (AGEO), Master of Environmental Studies (MES), and other LPS programs as assigned based on enrollment trends, staffing needs, strategic priorities, and program growth.

The Administrative Coordinator serves as a primary point of contact for prospective students, applicants, current students, alumni, faculty, and program directors. The position supports enrollment and retention efforts, student communications, program operations, event planning, financial processing, reporting, and administrative workflow management. Responsibilities are distributed across assigned programs based on enrollment levels, operational needs, and strategic priorities. As enrollment patterns and program needs evolve, responsibilities may be reallocated among MCS, AGEO, MES, and other LPS programs to ensure effective support and operational efficiency.

Job Description

The College of Liberal and Professional Studies (LPS) is a division of the University of Pennsylvania's School of Arts & Sciences that provides high-quality academic and professional education for diverse student populations. LPS administers a portfolio of graduate and professional programs that support student success from recruitment through graduation and alumni engagement. This position provides administrative and operational support for the   Master of Chemical Sciences (MCS) , Applied Geosciences   Program   ( AGEO ), and   Master of Environmental Studies (MES)   and may support additional LPS programs as enrollment trends and operational needs require.

Responsibilities

+ Provide administrative, operational, and student services support

+ Manage communications with prospective, admitted, and current students

+ Coordinate inquiry management and enrollment-related activities

+ Maintain program communication platforms and calendars

+ Compile reports and student data

+ Prepare academic and program communications

+ Process financial transactions, reimbursements, and travel-related documentation

+ Coordinate program events, orientations, recruitment activities, and student engagement initiatives

+ Support registration, onboarding, and alumni outreach activities

+ Maintain records, operational procedures, and workflow documentation

+ Serve as a liaison with University offices to facilitate efficient program operations

+ Responsibilities may shift among assigned programs based on enrollment levels, operational needs, staffing resources, and strategic priorities

Qualifications

Required:

+ High School Grad/GE Degree, and 5 to 7 years of experience or equivalent combination of education and experience is required. Bachelor's degree and 2 to 3 years of related administrative, student services, higher education,…