Part Time Office Coordinator

Part-Time Office Coordinator

Reach Mobi is seeking a highly organized, service-oriented Part-Time Office Coordinator to support our Philadelphia office operations. This role is responsible for creating a welcoming, organized, and productive workplace experience for employees, candidates, and visitors.

The Office Coordinator will serve as the onsite point person for day-to-day office needs, ensuring the workspace is well maintained, supplies are stocked, employees have what they need, and office operations run smoothly. This individual thrives in a fast-paced environment, takes initiative, and enjoys creating a positive workplace experience.

To best support our Philadelphia team and office operations, this role is performed onsite in our Philadelphia office Tuesday through Thursday from 9:00 AM to 5:00 PM.

• Serve as the primary onsite contact for Philadelphia office operations.
• Ensure work spaces, meeting rooms, and common areas are clean, organized, and ready for employees and visitors.
• Maintain office supplies, inventory, snacks, beverages, and general workplace needs.
• Coordinate office deliveries, mail, shipments, and vendor access.
• Identify and address office needs proactively, escalating issues when necessary.
• Partner with the Bonita Springs Office Manager and Sr. Human Resources Director to maintain consistent workplace standards across offices.

• Create a welcoming, service-oriented office environment.
• Greet employees, candidates, visitors, and vendors professionally.
• Support employee lunches, team gatherings, and office events.
• Assist with office celebrations, culture initiatives, and employee engagement activities.
• Maintain a positive and organized workplace experience for the Philadelphia team.

• Coordinate with building management and vendors for office-related needs.
• Report and follow up on maintenance, repairs, and facility issues.
• Help maintain office equipment, conference rooms, and shared spaces.
• Ensure meeting spaces are prepared and functioning properly.

• Support new hire office setup, including workspace preparation and welcome materials.
• Assist with onboarding and offboarding logistics as needed.
• Assist with special projects and other operational needs.

• 2+ years of experience in office coordination, hospitality, administrative support, workplace operations, or a related field.
• Strong organizational skills and attention to detail.
• Professional, friendly, and service-oriented communication style.
• Ability to work independently and proactively identify needs.
• Strong follow-through and ability to manage multiple priorities.
• Comfortable working in a fast-paced technology environment.
• Proficiency with Microsoft Office, Google Workspace, and ability to learn new systems quickly.

• The Philadelphia office feels welcoming, organized, and well maintained.
• Employees have what they need to be productive.
• Office needs are anticipated before they become problems.
• Visitors and candidates have a positive first impression of Reach Mobi.
• The individual takes ownership and follows through without needing constant direction.

Communication:
Clear written and verbal communication with a professional presence.

Organization:
Ability to manage details, prioritize tasks, and maintain a structured environment.

Service Mindset:
Takes pride in supporting employees and creating a great workplace experience.

Adaptability:
Comfortable handling changing priorities and solving problems quickly.

Resourcefulness:
Finds solutions, takes initiative, and gets things done.

Team

Collaboration:

Works effectively across teams and locations.

Values

At Reach Mobi, our core values guide how we work, make decisions, and show up every day. We move fast, take ownership, and…