Executive Assistant

Description

We are looking for an experienced Executive Assistant to provide seamless support to three senior leaders located in the Greater Philadelphia Region. This contract position is ideal for someone who thrives in a high-visibility setting, stays composed under shifting demands, and brings excellent judgment to daily executive support. The Executive Assistant role combines administrative coordination, meeting preparation, travel planning, and operational follow-through in a fast-paced environment.

Success in this position requires discretion, strong organization, and the ability to anticipate needs before they arise.

What you get to do every single day:

- Oversee day-to-day administrative support for three senior executives, ensuring priorities are organized and handled efficiently.

- Coordinate complex schedules across multiple time zones, resolve conflicts proactively, and manage meeting arrangements from start to finish.

- Arrange domestic and international travel plans, build detailed itineraries, and respond quickly to schedule changes or urgent updates.

- Prepare agendas, briefing documents, presentation materials, and other supporting content for executive meetings and business discussions.

- Complete and submit expense reports with accuracy and timeliness while maintaining clear records and compliance with internal processes.

- Participate in selected meetings to capture notes, document decisions, and monitor follow-up actions through completion.

- Organize team gatherings, offsite sessions, and events by managing logistics such as scheduling, catering, materials, and room setup.

- Partner closely with internal stakeholders and administrative colleagues to ensure smooth coordination across departments.

- Safeguard sensitive business information and executive communications with a consistently high level of professionalism and confidentiality.

- Provide occasional support outside standard business hours when executive schedules or business needs require additional coverage.

Requirements

Other requirements for the Executive Assistant position include and are not limited to:

- At least 5+ years of experience providing support to senior executives in a detail-focused business environment.

- Proven ability to assist multiple leaders simultaneously while maintaining accuracy and responsiveness in a fast-paced setting.

- Strong background in calendar coordination, meeting scheduling, and travel planning with close attention to detail.

- Hands-on experience preparing and processing expense reports as part of executive-level administrative support.

- Excellent written and verbal communication skills with the ability to interact effectively across all levels of an organization.

- Sound judgment, strong interpersonal skills, and the ability to handle confidential information with discretion.

- Highly organized, adaptable, and proactive, with the ability to manage changing priorities effectively.

- Proficiency with Microsoft Office 365, including Outlook, Teams, Word, PowerPoint, and Excel.

Interested candidates should reach out to Tori Gill at  and reference JO#

Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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