Real Estate Services Specialist - Level 1

Description We are looking for a detail-oriented Real Estate Services Specialist - Level 1 to provide on-site administrative and property support in Philadelphia, Pennsylvania. This Long-term Contract position focuses on helping day-to-day facility and real estate operations run smoothly through strong coordination, document review, and responsive communication. The ideal candidate brings a detail-oriented approach, solid organizational skills, and the ability to manage multiple support tasks in a fast-paced environment.

Responsibilities:

- Monitor insurance documentation to confirm coverage records are active, accurate, and compliant with property requirements.

- Enter, submit, and track invoices through designated systems to support timely payment processing and recordkeeping.

- Coordinate with engineers, vendors, and internal partners to check the status of service requests and help drive work orders toward completion.

- Serve as an on-site administrative resource by handling general office support duties and responding to routine operational needs.

- Maintain organized property-related files, reports, and supporting documentation for easy access and audit readiness.

- Communicate with tenants, stakeholders, and service providers in a clear and courteous manner to support daily property operations.

- Assist with additional assignments as business needs change, including basic operational and financial support tasks. Requirements - At least 1-2 years of experience in administrative support, property operations, facilities coordination, or a related environment.

- Strong verbal and written communication skills with the ability to interact effectively with multiple stakeholders.

- Comfortable reviewing documents for accuracy, including insurance certificates and invoice-related records.

- Ability to manage several tasks at once while maintaining attention to detail and meeting deadlines.

- Proficiency with standard office systems and web-based portals used for tracking invoices, files, and service activity.

- High school diploma required; additional college coursework is preferred.

- Availability to work on-site during standard business hours, Monday through Friday. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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