Executive Assistant

Description

We are looking for an Executive Assistant to provide high-level administrative support for a prestigious firm located in the Greater Philadelphia Region. This long-term contract position is ideal for someone who excels at organizing complex schedules, managing executive priorities, and ensuring travel and meetings are handled with precision. The role requires strong coordination skills, sound judgment, and the ability to keep day-to-day operations running smoothly in a fast-paced environment.

Here's how you'll contribute each day:

- Manage executive calendars by prioritizing appointments, resolving scheduling conflicts, and maintaining an organized flow of meetings and commitments.

- Arrange domestic and international travel plans, including transportation, lodging, and itinerary preparation, while adapting quickly to changes.

- Coordinate all travel-related details to ensure seamless logistics before, during, and after executive trips.

- Organize executive meetings by securing meeting times, preparing schedules, and confirming attendance with internal and external participants.

- Support daily administrative activities by anticipating needs, tracking important deadlines, and helping executives stay focused on key priorities.

Requirements

Other requirements for the Executive Assistant position include and are not limited to:

- Demonstrated experience supporting senior leaders in an executive assistant or closely related administrative role.

- Strong ability to manage complex calendars with accuracy, discretion, and attention to changing priorities.

- Proven experience handling travel planning, bookings, and itinerary coordination for executives.

- Ability to organize meetings efficiently and communicate clearly with a wide range of stakeholders.

- Excellent time management skills and the ability to work effectively in a fast-moving environment.

- High level of professionalism, confidentiality, and sound decision-making in handling sensitive information.

Interested candidates should reach out to Tori Gill at  and reference JO#

Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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