Office Assistant

Description

We are looking for a dependable Office Assistant to join a contract position supporting teams located in the Greater Philadelphia Region. This opportunity is ideal for someone who is organized, attentive to detail, and comfortable handling a high volume of administrative tasks in a busy office setting. The person in this role will help review paper records, coordinate with department leaders on document retention decisions, and assist with digitizing important files for ongoing access and storage.

Here's how you'll contribute each day:

- Review physical records and documents across multiple departments to support organized file management efforts.

- Partner with department managers to identify which materials should be preserved, scanned, or securely discarded.

- Prepare, sort, and scan paper files to create accurate digital copies for recordkeeping purposes.

- Perform general clerical support, including filing, document handling, and other day-to-day administrative tasks.

- Answer inbound calls and provide front-desk or receptionist support as needed.

- Maintain clear organization of records to ensure materials are easy to locate and process.

- Follow established procedures for handling sensitive documents with care and confidentiality.

Requirements

Other requirements for the Office Assistant position include and are not limited to:

- Experience providing office, clerical, or administrative support in a detail-focused environment.

- Ability to scan, organize, and manage large volumes of documents with strong attention to detail.

- Comfortable answering inbound calls and assisting with general receptionist-related duties.

- Strong communication skills and the ability to work effectively with multiple departments.

- Capable of making sound decisions while following document retention guidance from department leaders.

- Reliable, organized, and able to start quickly in a fast-paced office setting.

Interested candidates should reach out to Tori Gill at  and reference JO#

Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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