Executive Assistant Philadelphia, PA | Robert Half

Executive Assistant

We are looking for an Executive Assistant to provide high-level administrative support for a prestigious firm located in the Greater Philadelphia Region. This long-term contract position is ideal for someone who excels at organizing complex schedules, managing executive priorities, and ensuring travel and meetings are handled with precision. The role requires strong coordination skills, sound judgment, and the ability to keep day-to-day operations running smoothly in a fast-paced environment.

Here's how you'll contribute each day:

• Manage executive calendars by prioritizing appointments, resolving scheduling conflicts, and maintaining an organized flow of meetings and commitments.

• Arrange domestic and international travel plans, including transportation, lodging, and itinerary preparation, while adapting quickly to changes.

• Coordinate all travel-related details to ensure seamless logistics before, during, and after executive trips.

• Organize executive meetings by securing meeting times, preparing schedules, and confirming attendance with internal and external participants.

• Support daily administrative activities by anticipating needs, tracking important deadlines, and helping executives stay focused on key priorities.