Executive Assistant

Executive Assistant

We are looking for an experienced Executive Assistant to provide seamless support to three senior leaders located in the Greater Philadelphia Region. This contract position is ideal for someone who thrives in a high-visibility setting, stays composed under shifting demands, and brings excellent judgment to daily executive support. The Executive Assistant role combines administrative coordination, meeting preparation, travel planning, and operational follow-through in a fast-paced environment.

Success in this position requires discretion, strong organization, and the ability to anticipate needs before they arise.

What you get to do every single day:

• Oversee day-to-day administrative support for three senior executives, ensuring priorities are organized and handled efficiently.
• Coordinate complex schedules across multiple time zones, resolve conflicts proactively, and manage meeting arrangements from start to finish.
• Arrange domestic and international travel plans, build detailed itineraries, and respond quickly to schedule changes or urgent updates.
• Prepare agendas, briefing documents, presentation materials, and other supporting content for executive meetings and business discussions.
• Complete and submit expense reports with accuracy and timeliness while maintaining clear records and compliance with internal processes.
• Participate in selected meetings to capture notes, document decisions, and monitor follow-up actions through completion.
• Organize team gatherings, offsite sessions, and events by managing logistics such as scheduling, catering, materials, and room setup.
• Partner closely with internal stakeholders and administrative colleagues to ensure smooth coordination across departments.
• Safeguard sensitive business information and executive communications with a consistently high level of professionalism and confidentiality.
• Provide occasional support outside standard business hours when executive schedules or business needs require additional coverage.