Administrative Assistant

Administrative Assistant

We are looking for an experienced Administrative Assistant to support daily office operations and help create an organized, welcoming workplace. This long-term Administrative Assistant contract position is ideal for someone who thrives in a fast-moving environment, balances multiple priorities with ease, and communicates professionally across teams. The role offers the opportunity to contribute to front-of-office coordination, employee support, and smooth day-to-day administrative functions.

What you get to do every single day:

• Welcome guests, manage the reception area, direct incoming calls, and oversee incoming and outgoing mail and deliveries.
• Organize calendars for meetings, reserve conference rooms, and help ensure shared spaces are prepared for scheduled use.
• Monitor kitchen, beverage, and general workplace inventory so the office remains fully stocked and functional.
• Prepare outbound shipments, coordinate courier pickups, and track delivery needs as they arise.
• Provide day-to-day administrative assistance to various departments, helping teams stay organized and on schedule.
• Create and distribute internal office communications to keep employees informed of updates and logistics.
• Maintain relationships with external vendors and follow up on service needs, supply orders, and related requests.
• Coordinate facility issues by submitting and tracking maintenance requests, repairs, and workspace-related updates.
• Support onboarding logistics for new employees, including badge coordination, desk readiness, and workspace setup.
• Assist with onsite meetings by arranging rooms, coordinating technology needs, and organizing catering or other event support.