Executive Assistant to President

Executive Assistant To The President

Success starts at Community College of Philadelphia. Innovators and difference makers work at Community College of Philadelphia. Diversity thrives at Community College of Philadelphia. We are a college that is committed to promoting a work environment that attracts and retains talented and diverse faculty and staff. We challenge each other and ourselves to achieve at the highest level while contributing to the mission of the College and the betterment of Philadelphia.

We value and support an intellectually dynamic community to prepare our students for global citizenship. Join us and become a part of a community that has long been and will continue to be generators of generational chance in this city and beyond.

Community College of Philadelphia is an open-admission, associate-degree-granting institution which provides access to higher education for all who may benefit. Its programs of study in the liberal arts and sciences, career technologies, and basic academic skills provide a coherent foundation for college transfer, employment and lifelong learning. The College serves Philadelphia by preparing its students to be informed and concerned citizens, active participants in the cultural life of the city, and enabled to meet the changing needs of business, industry and the professions.

To help address broad economic, cultural and political concerns in the city and beyond, the College draws together students from a wide range of ages and backgrounds and seeks to provide the programs and support they need to achieve their goals.

Presidential Calendar and Time Management

• Serve as the primary manager of the President's calendar and scheduling activities.
• Evaluate and prioritize meeting requests based on institutional priorities and presidential goals.
• Coordinate all internal and external appointments, travel schedules, speaking engagements, and special events.
• Ensure appropriate preparation materials, briefing documents, and logistical support are available for all presidential engagements.
• Anticipate scheduling conflicts and proactively recommend solutions.

Presidential Communications

• Monitor the President's email account and draft, edit, route, and respond to correspondence on behalf of the President as appropriate.
• Manage high-priority communications and ensure timely follow-up.
• Prepare correspondence, memoranda, remarks, acknowledgments, and official communications for presidential review.
• Screen communications and elevate urgent issues requiring presidential attention.
• Coordinate communications with Cabinet members, trustees, elected officials, donors, community leaders, and external stakeholders.

Executive Support and Representation

• Serve as the President's primary administrative liaison and representative.
• Exercise independent judgment in responding to inquiries and resolving issues.
• Coordinate executive-level meetings and confidential discussions.
• Maintain strict confidentiality regarding personnel, legal, financial, and institutional matters.
• Collaborate with the Deputy Chief of Staff in managing presidential priorities and special projects.
• Take notes/minutes and initiate take-away follow-up for Presidential led meetings.

Operational Leadership

• Provide supervision, direction, and coordination to presidential support staff.
• Provide assistance with budget management; ensuring accurate, timely, and confidential handling of budget data, financial reporting, and related decision-making processes.
• Establish office procedures and protocols that ensure responsiveness and efficiency.
• Coordinate presidential travel, expense reporting, and related documentation.
• Ensure continuity of presidential operations during absences, emergencies, and non-business hours.

Other Duties

• Support Board of Trustees meeting preparation and logistics.
• Perform other duties as assigned.

• Bachelor's degree required.
• A minimum of seven (7) years of progressively responsible executive support experience, including support of senior executives, elected officials, CEOs, presidents, or cabinet-level leaders.
• Exceptional discretion, political acumen, responsiveness, and the ability to anticipate needs before they arise
• Exceptional written and verbal communication skills.
• Advanced proficiency with Microsoft Outlook, Word, Teams, PowerPoint, and scheduling platforms.
• Ability to work evenings and weekends, as needed.
• Demonstrated ability to handle highly confidential information.
• Ability to exercise…