Office Manager

Description We are looking for an experienced Office Manager to lead day-to-day administrative operations for a law firm in Philadelphia, Pennsylvania. This fully onsite position is ideal for someone who can keep office functions running smoothly while supporting attorneys, staff, and leadership across operational and people-related needs. The role calls for a hands-on individual with strong attention to detail who is comfortable managing facilities, coordinating vendors, assisting with human resources processes, and helping maintain effective office technology support.

Responsibilities:

- Direct daily office activities to ensure attorneys and staff receive consistent administrative and operational support.

- Lead scheduling and workforce coordination activities, including attendance oversight, timecard review, onboarding logistics, and communication of workplace policies.

- Supervise office support personnel, assign priorities, and maintain adequate coverage for front-office and administrative functions.

- Partner with leadership on employee relations matters, performance support, and training arrangements for staff development.

- Track office spending, help prepare budgets, review invoices for accuracy, and manage relationships with external service providers.

- Work with third-party technology partners to address equipment setup, system access, and general office technology needs.

- Provide administrative support for employee benefits processes, including enrollment assistance for medical, dental, and retirement plans.

- Contribute to business development efforts by coordinating marketing-related activities and helping maintain digital content such as website and social media updates.

- Participate in leadership meetings, document confidential discussion points, and share updates related to office operations and administrative priorities. Requirements

- At least 5 years of experience in office management, with prior experience in a law firm strongly preferred.

- Demonstrated ability to oversee office operations and supervise administrative or support staff.

- Strong understanding of workplace technology and general IT support concepts, including awareness of cybersecurity best practices.

- Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, Teams, and Outlook.

- Familiarity with legal or office management tools such as iManage, Zoom Rooms, and Timeslips is an advantage.

- Excellent verbal and written communication skills with strong attention to detail and organization.

- Ability to balance multiple deadlines and changing priorities in a fast-paced environment.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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